What are the responsibilities and job description for the Accounting Clerk (Accounts Payable) position at Panama City, City of (FL)?
JOB
This is an administrative and technical position within the Accounting Department. Accounting duties relating to a variety of accounts payable are a key component of this position. Detailed work relating to entering, validating, processing invoices and other duties within the scope of accounting. This position functions under the general guidance and leadership of the Accounting Manager/Deputy City Treasurer within the City Clerk/Treasurer’s office. This position is responsible for the majority of the City’s accounts payable functions. ESSENTIAL DUTIESTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.Process invoices received for payment.Process manual check requests.Process weekly and extra accounts payable check runs.Create and maintain vendor files within the City’s software including form W-9.Prepare annual form 1099 processing.Coordinates with internal and external resources for the execution of accounts payable tasks to ensure all invoices are processed accurately and efficiently.Effective understanding and implementation of basic accounting principles including but not limited to matching principle, consistency principle, cash versus accrual principle, full disclosure principle, etc. Communicates in an efficient, prompt, team focused and courteous manner with all internal and external customers including regulatory bodies and public entities. Maintains accounting records and documents in accordance with required records retention laws and general practice guidelines.Prepare and present reports as needed to varying sized groups of stakeholders.Provide requested reports and information to the City’s auditors.Assists in preparation of reports for internal and external customers and agencies.Researches and resolves discrepancies.Performs other duties as assigned.KNOWLEDGE, SKILLS AND ABILITIESBasic knowledge of governmental accounting practices and principles.Basic knowledge and skills as they relate to checks and balances within acceptable accounting standards including understanding of debits, credits, research of errors and other accounting practices.Ability to understand the relationship and basic understanding of purchase orders, invoicing, accounts payable, auditing and other basic daily business accounting practices. Application and knowledge of laws, rules and regulations governing purchasing processes and procedures. Computer skills including proficiency with Word, Excel and Outlook. Ability to independently and rapidly learn proprietary or third-party accounting-based software as required. Skills with purchase orders, invoicing, accounts payable, check reconciliation, auditing and other basic daily business accounting practices. Excellent communication skills, both in written and verbal format, with all customers and agencies.Desire and ability to work in an effective, cooperative, team focused and positive manner with internal and external customers.Problem-solving skills inclusive of multi-taking abilities.Skills to compose, create and edit correspondence, documentation and reports.Ability to work independently and with a team setting. Self-starter and independent but readily adapts to direction.Possession of general office etiquette and ability to establish and maintain effective working relationships.Ability to establish and maintain effective and cooperative working relationships with team members, supervisors, departmental officials, officials of other agencies, and the public.Basic office equipment and computer application knowledge.
EXAMPLE OF DUTIES
Graduation from high school or possession of an acceptable equivalency diploma.Associate’s degree in accounting or business preferred.Three (3) years of experience in accounts payable preferred.A comparable amount of training and/or experience may be substituted for the minimum qualifications.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Summary: Occasionally - Lift/Carry: 10 lbs., Push/Pull: 10 lbs., Squat/Kneel, Climb, Crawl, Reach above Shoulder and Reach Outward, Drive.Frequently - Lift/Carry: Less than 10 lbs., Push/Pull: Less than 10 lbs., Bend, Twist/Turn, Stand, Walk. Constantly -Handling/Fine Motor Skills, Type/Keyboard, Sit.
This is an administrative and technical position within the Accounting Department. Accounting duties relating to a variety of accounts payable are a key component of this position. Detailed work relating to entering, validating, processing invoices and other duties within the scope of accounting. This position functions under the general guidance and leadership of the Accounting Manager/Deputy City Treasurer within the City Clerk/Treasurer’s office. This position is responsible for the majority of the City’s accounts payable functions. ESSENTIAL DUTIESTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.Process invoices received for payment.Process manual check requests.Process weekly and extra accounts payable check runs.Create and maintain vendor files within the City’s software including form W-9.Prepare annual form 1099 processing.Coordinates with internal and external resources for the execution of accounts payable tasks to ensure all invoices are processed accurately and efficiently.Effective understanding and implementation of basic accounting principles including but not limited to matching principle, consistency principle, cash versus accrual principle, full disclosure principle, etc. Communicates in an efficient, prompt, team focused and courteous manner with all internal and external customers including regulatory bodies and public entities. Maintains accounting records and documents in accordance with required records retention laws and general practice guidelines.Prepare and present reports as needed to varying sized groups of stakeholders.Provide requested reports and information to the City’s auditors.Assists in preparation of reports for internal and external customers and agencies.Researches and resolves discrepancies.Performs other duties as assigned.KNOWLEDGE, SKILLS AND ABILITIESBasic knowledge of governmental accounting practices and principles.Basic knowledge and skills as they relate to checks and balances within acceptable accounting standards including understanding of debits, credits, research of errors and other accounting practices.Ability to understand the relationship and basic understanding of purchase orders, invoicing, accounts payable, auditing and other basic daily business accounting practices. Application and knowledge of laws, rules and regulations governing purchasing processes and procedures. Computer skills including proficiency with Word, Excel and Outlook. Ability to independently and rapidly learn proprietary or third-party accounting-based software as required. Skills with purchase orders, invoicing, accounts payable, check reconciliation, auditing and other basic daily business accounting practices. Excellent communication skills, both in written and verbal format, with all customers and agencies.Desire and ability to work in an effective, cooperative, team focused and positive manner with internal and external customers.Problem-solving skills inclusive of multi-taking abilities.Skills to compose, create and edit correspondence, documentation and reports.Ability to work independently and with a team setting. Self-starter and independent but readily adapts to direction.Possession of general office etiquette and ability to establish and maintain effective working relationships.Ability to establish and maintain effective and cooperative working relationships with team members, supervisors, departmental officials, officials of other agencies, and the public.Basic office equipment and computer application knowledge.
EXAMPLE OF DUTIES
Graduation from high school or possession of an acceptable equivalency diploma.Associate’s degree in accounting or business preferred.Three (3) years of experience in accounts payable preferred.A comparable amount of training and/or experience may be substituted for the minimum qualifications.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Summary: Occasionally - Lift/Carry: 10 lbs., Push/Pull: 10 lbs., Squat/Kneel, Climb, Crawl, Reach above Shoulder and Reach Outward, Drive.Frequently - Lift/Carry: Less than 10 lbs., Push/Pull: Less than 10 lbs., Bend, Twist/Turn, Stand, Walk. Constantly -Handling/Fine Motor Skills, Type/Keyboard, Sit.
