What are the responsibilities and job description for the Administrative Assistant position at Paniagua's Enterprises Inc?
We are seeking a detail-oriented and proactive Project Administrative Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting project management and administrative tasks to ensure the successful execution of construction projects. This position offers an exciting opportunity for an individual with strong organizational skills and a passion for contributing to the construction industry.
Key Responsibilities:
- Manage and organize project documentation, including contracts, permits, drawings, and specifications.
- Maintain accurate and up-to-date project files, ensuring accessibility for project team members.
- Facilitate effective communication between project team members, subcontractors, and clients.
- Schedule and coordinate project meetings, take minutes, and distribute relevant information.
- Assist in the preparation of project proposals, reports, and presentations.
- Handle routine administrative tasks such as data entry, filing, and office organization.
- Assist in the procurement process by obtaining quotes, processing purchase orders, and tracking deliveries.
- Maintain relationships with subcontractors and vendors to ensure timely project progress.
- Generate and update project documentation, including project schedules, timelines, and progress reports.
- Collaborate with project managers to compile and analyze project data.
Qualifications:
- Proven experience as an administrative assistant or in a similar role, preferably in the construction industry.
- Strong organizational and multitasking skills with attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Knowledge of construction project management processes is a plus.
- Ability to work independently and as part of a team.
Education and Experience:
- High school diploma or equivalent; additional certification in office management or related field is a plus.
- Previous experience in a construction-related administrative role is highly desirable.
Paniagua's Enterprises Inc. is an equal opportunity employer, and we encourage candidates of all backgrounds to apply. We appreciate all applications, but only those selected for an interview will be contacted.
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: No less than 40 per week
Schedule:
- 8 hour shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Job Type: Full-time
Pay: $20.00 - $24.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to Commute:
- Baltimore, MD 21213 (Required)
Work Location: In person
Salary : $20 - $24
