Executive Assistant

We Put the World on Vacation

Travel Leisure Co. is the world’s leading vacation ownership and travel membership company, with a dynamic and growing portfolio of resort, travel club, and lifestyle travel brands. Our dedicated associates help the company achieve its mission to put the world on vacation. Innovation and growth keep our work interesting and fun. Every day is a chance to learn something new and turn vacation inspiration into exceptional experiences for millions of travelers worldwide.

Travel Leisure Co. is currently seeking an Executive Administrative Assistant, to support two of our Executive Committee members, Managing Director Travel and Membership and the Chief Luxury Brand Officer.

This role is based in the corporate office in Orlando, will support both EC members (One based in Mexico City, the other based in Miami) who frequent the office. The job function is straightforward and is a truly dedicated support role. The environment is fun, friendly and also fast paced requiring the ability to remain focused and organized under pressure.

The EA must demonstrate a professional, positive and approachable demeanor and be comfortable working in a hybrid (M-T-W in office) fast paced highly matrixed environment, where flexibility and adaptability are of the utmost importance. Must remain calm under pressure and remain focused, well organized, and maintain confidentiality at all times. Foster relationships and partner at all levels within the organization and support other administrative and executive assistants on various tasks and projects when needed.

How You'll Shine:

• Complete monthly expense reports - Verify all travel receipts and complete expense reports for final sign-off. Perform expense reconciliation as needed, communicating with numerous sources to solve disputed amounts in a timely manner

• Coordinates travel arrangements, including travel itineraries and agendas. As needed, set up travel profiles using corporate travel program and coordinate travel options in coordination with corporate travel arrangements

• Ensure all written communication with senior level executives are well written, grammatically correct and accurate

• Compose, draft and assist with PowerPoint presentations and various reporting needs with high degree of accuracy. Ability to format and navigate excel worksheets

• Assist and partner with SVP Human Resources in preparation and organization of conferences, events, and various leadership/team meetings

• Ensure files, records and information are well organized while always maintaining confidentiality

• Coordinate team activities and events

• Performs miscellaneous tasks, projects, and assignments as needed

What You'll Bring:

• High school diploma, BA or BS degree highly preferred

• IAAP (International Association of Administrative Professional) Certification, preferred

• 10 years of experience in a similar corporate executive administrative role supporting senior level executives as well as remote leaders/teams is preferred

• Proven experience managing complex calendars, schedules and all appointments and other commitments, while being proactive with potential conflicts

• Experience with arranging and booking domestic and international travel and managing expense reports

• Hospitality, Travel or Customer Service oriented industry is preferred

• Excellent written and oral communications skills

• Ability to handle delicate and sensitive internal and external situations with empathy, patience, tact, and diplomacy

• Follow through, prioritization and time management abilities and open to sharing ideas and being creative

• Fully proficient with Microsoft Office tools, e.g. Outlook, Word, Excel and PowerPoint and high level of comfort with learning new systems and tools. Experience with Concur, Workday and other various HR technologies is preferred.

How You'll Be Rewarded:

We offer a diverse range of comprehensive health and welfare benefits to associates who work 30 or more hours per week to meet your needs and support you throughout your career with us. Travel Leisure Co. benefits include:

Note: Temporary and/or seasonal associates are ineligible for Paid Time Off.

• Medical
• Dental
• Vision
• Flexible spending accounts
• Life and accident coverage
• Disability
• Depending on position, paid time off, parental leave and holidays (speak to your recruiter for additional information)
• Wish day paid time to volunteer at an approved organization of your choice
• 401k with employer match (subject to eligibility requirements, including tenure - speak to your recruiter for additional information)
• Legal and identify theft plan
• Voluntary income protection benefits
• Wellness program (subject to provider availability)
• Employee Assistance Program

Where Memories Start with You

Hospitality is at the heart of all we do at Travel Leisure Co. Here, you’ll find an inclusive environment where we deliver excellence and take time to have fun, celebrate together, and support one another. We're always looking ahead to what’s next and how we can strengthen our business, its neighboring communities, and the customer experience. Join our global team and build a career where memories start with you.

We are an equal opportunity employer, and all applications will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to MyCareer@travelandleisure.com, including the title and location of the position for which you are applying.