What are the responsibilities and job description for the Lead Accounts Payable Specialist position at Paradigm Oral Health?
The Lead Accounts Payable (AP) Specialist is responsible for overseeing the accounts payable function, ensuring accuracy, compliance, and efficiency in financial transactions. This role will involve supervising AP processes, mentoring team members, and collaborating with internal and external stakeholders to optimize payment operations.
Role and Responsibilities:
- Oversee and manage the full-cycle accounts payable process, including invoice processing, payment approvals, and vendor management.
- Supervise and support AP Specialists, ensuring timely and accurate processing of invoices and expense reports.
- Review and reconcile expense reports, verifying compliance with company policies and financial records.
- Facilitate and oversee vendor payments, including verifying tax documentation, purchase orders, and resolving discrepancies.
- Ensure proper documentation, approval workflows, and adherence to internal controls to maintain compliance.
- Identify opportunities for process improvements, including automation and system enhancements.
- Reconcile monthly statements, transactions, and financial reports, ensuring accuracy and resolving outstanding obligations.
- Monitor accounts to identify discount opportunities and take necessary actions on purchase order amendments or stop-payment orders.
- Assist in month-end and year-end closing processes, ensuring accurate financial reporting.
- Train and mentor AP team members, fostering professional development and operational excellence.
- Support audits by providing necessary documentation and responding to inquiries.
- Perform other related duties as assigned.
Qualifications:
- Business or Accounting degree preferred.
- At least three years of relevant accounts payable experience, with leadership or supervisory experience preferred.
- Systems set up and/or conversion knowledge preferred
- Certified Accounts Payable Professional (CAPP) certification preferred.
- Strong knowledge of accounts payable processes and financial best practices.
- Proficient in accounting software systems including Netsuite
- Ability to lead and mentor team members while ensuring accuracy and efficiency.
- Strong organizational skills and attention to detail.
- Excellent problem-solving skills and ability to resolve discrepancies.
- Ability to manage confidential and sensitive financial information.
