Director of Communications

Description

Director of Communications

Summary: Manage and maintain a vibrant club website; manage and produce compelling member and public electronic/ print communications; produce business intelligence and data mining queries and reporting using the club's management software solutions and other analytical tools. Sole administration support the GM/COO, Board of Directors, and Committees.

Communications

• Maintain website content provided by staff members and self-generated).
• Assure that website content is timely, comprehensive, accurate, appropriate, and attractive.
• Use the available website design tools to keep the site appearance fresh and compelling.
• Use the available E-Communications tools to create campaigns for a variety of member events and activities.
• Support the Department with projects.
• Utilize the club management database to generate E-communications to members and the public Utilize publishing tools to create print publications as needed.
• Utilize the club management database to generate E-communications to members and the public Utilize publishing tools to create print publications as needed.
• Utilize other analytical tools, such as MS Excel, to enhance the output from the club management solutions.
• Interface with outside vendors as needed to best utilize their tools.
• Develops Social Media engagement, increasing traffic and users. Post Instagram stories of special events and Club activities as needed.
• Photography - maintains the Club’s gallery for marketing purposes.
• Videos production - cuts, and edits images to remove bad or extraneous footage, add effects such as graphics or transitions, and music.
• Communicates with members, co-workers, management, and the general public in a courteous and professional manner.
• Conforms with and abides by all regulations, policies, work procedures, and instructions.

Board of Directors /Committee/ Meetings

• Develops and maintains the Board Policy Manual.
• Develops and maintains the Board/Committee Calendar.
• Develops and maintains a Committee/Board Meetings Calendar for Food & Beverage, including catering requirements. Maintains communication with the Events Director for changes.
• Assist with the coordination of the Club Calendar, Board/Committee Calendar, and dining schedule ensuring no conflicts between meetings, CEO’s Calendar, and/or special dates.
• Creates the Board of Directors Digital Board Book, uploads relevant documents, distributes to Directors on time, and maintains historical data.
• Coordinates the Board of Directors Orientation at the beginning of each fiscal year.
• Organizes meetings, including scheduling, sending reminders, sharing meeting documentation, and coordinating catering requirements when necessary.
• Manages video conference scheduling; Connects virtual meetings using various platforms and technologies; Aids Members with virtual conferencing related issues and facilitates resolutions; ensures continuity and seamless meeting experience for attendees.
• Attends meetings, ensuring the room is presentable in advance, such as cleanliness, room setup, and beverage/food stations. Records meeting minutes and distributes them to Committee Members.

Programs Used

• Pacesetter
• Clubessetials
• Befree  
• Youtube 
• Canva  
• Microsoft Suite  
• WeTransfer  
• Dropbox 

Requirements

Education and/or Experience:

Bachelor's degree [B.A. or B.S.) in communications and/or database management from a four-year

College or university and five to seven years of related experience or an equivalent combination of

education and experience.