2025-26 Federal Grants Technician - Title/DAC

Federal Grants Technician - Title Department

Location: District Administrative Center

Interim

12 months, 8 hrs/day

Grade 21, $19.08

Dates: 7/01/2025 - 6/30/2026

Purpose Statement

The job of Federal Grants Technician is done for the purpose/s of providing support to the educational process with specific responsibilities for overseeing the federal grant applications and management process; structuring and managing the federal grant budgets; maintaining current knowledge of federal and state program guidelines; and performing general secretarial duties.

This job reports to Director of Federal Programs

Essential Functions

• Collaborates with a variety of parties (e.g. district personnel, private agencies, Arizona Department of Education, etc.) for the purpose of securing funding to maintain and enhance services and/or programs.
• Manages grant revisions and renewal narratives within the Grants Management System to ensure accuracy, compliance, and alignment with funding requirements.
• Compiles data from a wide variety of sources for the purpose of preparing reports.
• Develops grant application and related documents (e.g. required reports, budgets, specific inquiries, etc.) for the purpose of submitting to the appropriate funding agency.
• Monitors the financial management of grants (e.g. budget preparation, budget adjustments, expenditures, etc.) for the purpose of complying with all program and funding guidelines of awarding organizations.
• Participates in meetings, workshops and seminars (e.g. district meetings, state meetings, etc.) for the purpose of conveying and/or gathering information required to perform functions.
• Performs general secretarial duties for the purpose of supporting office functions.
• Prepares a variety of documents (e.g. reports, memos, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.

• Processes documents and materials (e.g. requisitions, invoices, time sheets, leave requests, private school allocations, etc.) for the purpose of updating and distributing information, authorizing action and/or complying with mandated requirements.
• Provides technical and resource assistance to staff (e.g. teachers, Title I Paraprofessionals, etc.) for the purpose of conveying pertinent information and ensuring compliance with established policies, practices and regulatory requirements.
• Reconciles financial data for the purpose of maintaining accurate account balances.
• Responds to a variety of inquiries (e.g. principals, Title I staff, etc.) for the purpose of providing information and/or direction.
• Supports the Director of Federal Programs for the purpose of providing assistance with their functions and responsibilities.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include:

Must be organized with the ability to multitask.

Must be detail-oriented and self-motivated.

Must have excellent memory and ability to function well under stress.

Must be able to work independently with minimal supervision and/or assistance.

Must demonstrate an extremely high regard for confidential and sensitive information.

Must demonstrate flexibility, common sense, and good judgment.

Demonstrates collaborative problem-solving skills.

Skill in working effectively in a team environment with an ability to establish and maintain positive, effective working relationships with students, certified employees, and the public.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include:

Demonstrates significant knowledge of K-12 curriculum.

Demonstrates knowledge of curriculum development and evaluation.

Demonstrates knowledge of and adheres to district policies and administrative procedures.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include:

Must possess the ability to apply various instructional design approaches to learning content, and to professionally design and implement engaging and effective teaching and learning strategies.

Must possess the ability to identify user needs, analyze, and logically organize information.

Demonstrates excellent supervisory, administrative, communication, interpersonal and leadership skills.

Demonstrates organizational skills in handling and directing multiple, and complex assignments and projects.

Ability to communicate effectively, both orally and in writing; define problems,collect data, establish facts, and draw valid conclusions; and effectively present information to district leadership, public groups, and/or governing board.

Demonstrates the ability to effectively use technology as a tool for planning and implementing instructional strategies.

Demonstrates the ability to work effectively under time constraints.

Must have the ability to keep abreast of information pertinent to the job.

Develops and demonstrates progress of district/school goals.

Is receptive to ideas, issues and concerns presented by all constituents.

Provides purpose and direction for individuals and groups within the schools and/or departments.

Maintains accessibility, listens to seek clarity and responds in a timely manner.

Conscientiously fulfills responsibilities and follows directives by meeting deadlines.

Uses the professional day in a productive manner.

Completes assigned tasks and projects in a competent and timely fashion.

Adheres to legal and procedural guidelines regarding confidentiality and disclosure of information.

Demonstrates effective management of all fiscal resources and responsibilities.

Makes clear and well-defined decisions.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; managing a department; utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience:

Substantial relevant experience, minimum of three years, including an appropriate combination of teaching, supervisor, and other administrative experience.

Experience creating/implementing/monitoring district-wide professional development plans.

Experience coaching school leaders and teams to meet student learning outcomes, demonstrating high levels of learning for all.

Experience facilitating collaborative teams.

Experience facilitating the collaborative team process with multiple types of collaborative teams.

Exposure to Project Momentum GEARS Framework

Experience leading teams to identify essential standards, clarify proficiency, and establish common pacing.

Experience leading teams to build understanding of a balanced assessment system, designing assessments for validity and reliability, and collaborating around results.

Experience leading teams to build shared knowledge about a system of supports, use common assessments to identify students who struggle, develop a response, and take into account other considerations for effective responses.

Experience leading teams to build shared knowledge about team responses that extend learning, identify students who would benefit from extensions or advanced learning opportunities, select strategies to extend learning, and deliver and monitor the impact of extension activities.

Strong content background in ELA and/or Math.

Demonstrated success ensuring all students learn at high levels.

Commitment to helping others and build capacity for effective collaboration within the district.

Proven ability to create professional learning environments with highly efficacious staff members.

Extensive background in Response to Intervention models and resources.

Exhibits a knowledgeable, passionate, and enthusiastic commitment to continuous student improvement with a focus on the district’s instructional priorities.

Significant knowledge of and experience with current research on PLC practices.

Education: High Schol Diploma or equivalent

Equivalency:

Required Testing

Certificates and Licenses

Continuing Educ./Training Clearances

Maintains Certificates and/or Licenses Criminal Background Clearance

IVP Fingerprint Clearance Card

FLSA Status - Exempt

Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.