2025-26 Federal Programs Coordinator - TITLE/DAC

Federal Programs Coordinator

Location: TITLE/District Administrative Center

Non Interim Position

FTE: 1.0

Dates: 7/25/2025 - 5/22/2026

The Federal Programs Coordinator supports the Director in overseeing federally funded programs, ensuring compliance with state and federal regulations while coordinating program components and maintaining services within established guidelines. This role provides information and serves as a resource to district and school leaders, supervises assigned staff, and facilitates the effective implementation of federal programs and services.

This job reports to: The Director of Federal Programs

Essential Functions

• Assists the Director of Federal Programs in strategic planning, coordinating, and overseeing federally funded programs (e.g., Title I, Title II, Title III, Title IV, Native American Education), ensuring strict adherence to district, state, and federal regulations, including OCR and ADE requirements.
• Supports the development of proposals, new programs, and long-range plans in collaboration with district leadership to enhance federally funded initiatives.
• Assists with personnel functions, including recruitment, training, supervision, and evaluations, to maintain adequate staffing and enhance staff effectiveness in meeting federal program objectives.
• Supports professional growth by designing and delivering training sessions for teachers, administrators, and program staff on federal program requirements and best practices.
• Evaluates federally funded programs to assess effectiveness, identify areas for improvement, and ensure alignment with district goals.
• Conducts rigorous monitoring of program implementation, analyzes budget expenditures against grant allocations, and ensures strict adherence to all district, state, and federal guidelines, maximizing resource utilization and program effectiveness.
• Supports the Director in collaborating with district departments, school personnel, and external agencies (e.g., ADE, Office of English Language Acquisition Services) to implement and maintain high-quality services.
• Responds to staff inquiries, policy clarifications, and community concerns, assisting in the resolution of issues related to federal programs and compliance.
• Helps coordinate and monitor program components to ensure services are delivered effectively and equitably across the district.
• Develops long-range plans to support Title I schools, English Language Learner (ELL) programs, and other federal initiatives, ensuring equitable access to educational opportunities.
• Assists in managing grant funding and program budgets to ensure compliance with federal funding guidelines and effective resource distribution.
• Cultivates strategic partnerships with district departments, school personnel, and external agencies (e.g., ADE, Office of English Language Acquisition Services) to optimize program implementation.
• Facilitates regular meetings with school leaders and program staff to ensure effective communication and collaboration.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include:

Must be organized with the ability to multitask.

Must be detail-oriented and self-motivated.

Must have excellent memory and ability to function well under stress.

Must be able to work independently with minimal supervision and/or assistance.

Must demonstrate an extremely high regard for confidential and sensitive information.

Must demonstrate flexibility, common sense, and good judgment.

Demonstrates collaborative problem-solving skills.

Skill in working effectively in a team environment with an ability to establish and maintain positive, effective working relationships with students, certified employees, and the public.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include:

Demonstrates significant knowledge of K-12 curriculum.

Demonstrates knowledge of curriculum development and evaluation.

Demonstrates knowledge of and adheres to district policies and administrative procedures.

ABILITY is required to schedule a significant number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of widely varied types and/or purposes; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include:

Must possess the ability to apply various instructional design approaches to learning content, and to professionally design and implement engaging and effective teaching and learning strategies.

Must possess the ability to identify user needs, analyze, and logically organize information.

Demonstrates excellent supervisory, administrative, communication, interpersonal and leadership skills.

Demonstrates organizational skills in handling and directing multiple, and complex assignments and projects.

Ability to communicate effectively, both orally and in writing; define problems,collect data, establish facts, and draw valid conclusions; and effectively present information to district leadership, public groups, and/or governing board.

Demonstrates the ability to effectively use technology as a tool for planning and implementing instructional strategies.

Demonstrates the ability to work effectively under time constraints.

Must have the ability to keep abreast of information pertinent to the job.

Develops and demonstrates progress of district/school goals.

Is receptive to ideas, issues and concerns presented by all constituents.

Provides purpose and direction for individuals and groups within the schools and/or departments.

Maintains accessibility, listens to seek clarity and responds in a timely manner.

Conscientiously fulfills responsibilities and follows directives by meeting deadlines.

Uses the professional day in a productive manner.

Completes assigned tasks and projects in a competent and timely fashion.

Adheres to legal and procedural guidelines regarding confidentiality and disclosure of information.

Demonstrates effective management of all fiscal resources and responsibilities.

Makes clear and well-defined decisions.

Responsibility

Responsibilities include: working under limited supervision using standardized practices and/or methods; managing a department; utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience:

Substantial relevant experience, minimum of three years, including an appropriate combination of teaching, supervisor, and other administrative experience.

Experience creating/implementing/monitoring district-wide professional development plans.

Experience coaching school leaders and teams to meet student learning outcomes, demonstrating high levels of learning for all.

Experience facilitating collaborative teams.

Experience facilitating the collaborative team process with multiple types of collaborative teams.

Exposure to Project Momentum GEARS Framework

Experience leading teams to identify essential standards, clarify proficiency, and establish common pacing.

Experience leading teams to build understanding of a balanced assessment system, designing assessments for validity and reliability, and collaborating around results.

Experience leading teams to build shared knowledge about a system of supports, use common assessments to identify students who struggle, develop a response, and take into account other considerations for effective responses.

Experience leading teams to build shared knowledge about team responses that extend learning, identify students who would benefit from extensions or advanced learning opportunities, select strategies to extend learning, and deliver and monitor the impact of extension activities.

Strong content background in ELA and/or Math.

Demonstrated success ensuring all students learn at high levels.

Commitment to helping others and build capacity for effective collaboration within the district.

Proven ability to create professional learning environments with highly efficacious staff members.

Extensive background in Response to Intervention models and resources.

Exhibits a knowledgeable, passionate, and enthusiastic commitment to continuous student improvement with a focus on the district’s instructional priorities.

Significant knowledge of and experience with current research on PLC practices.

Education: A Master’s degree in Education, with emphasis leadership and/or curriculum,

instruction, and assessment from an accredited college or university.

Equivalency:

Required Testing

Certificates and Licenses

Preferred Administrators Credential

Continuing Educ./Training Clearances

Maintains Certificates and/or Licenses Criminal Background Clearance

IVP Fingerprint Clearance Card

FLSA Status - Exempt

Paradise Valley Unified School District does not discriminate on the basis of race, color, religion, national origin, age, sex or disability, in admission or access to, or treatment or employment in its programs and activities. Any person having inquiries concerning the School's compliance with the regulations implementing Title VI of the Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), Title II of the Americans with Disabilities Act of 1990 (ADA), or Title II of the Genetic Information NonDiscrimination Act of 2008 (GINA) may contact the Assistant Superintendent of Human Resources.