Marketing Administrative Coordinator (Part-Time)

Are you a detail-oriented and creative powerhouse with a passion for marketing and communications? Whether you’re an aspiring marketing professional looking for hands-on experience or an experienced administrator seeking a flexible, part-time role, we have an opportunity for you! At Paragon Architecture, we believe in designs that make a difference for communities, thoughtful storytelling, meticulous attention to detail, turning clients into raving fans, and having fun along the way. From engaging social media content to polished proposals that help us win projects, our marketing efforts are fueled by creativity, strategy, and teamwork. If you thrive on variety and want to play a key role in supporting our marketing initiatives, we’d love to meet you!

ABOUT THE ROLE

As a Marketing Administrative Coordinator, you’ll provide vital support across multiple areas of our marketing efforts, including internal communications, proposals, content creation, and digital marketing updates. From assisting with proposal submissions and crafting social media posts, to lending a helping hand — sometimes expected, sometimes spontaneous — your contributions will help keep our marketing initiatives running smoothly. This role offers a blend of creativity, organization, and collaboration—perfect for someone who enjoys both structure and innovation.

This part-time position can be tailored for an undergraduate or graduate student intern looking to gain hands-on experience, or for an early-career or experienced professional seeking a flexible, ongoing role.

RESPONSIBILITIES

• Marketing, Communications, & Administrative Support
• Coordinate monthly features and format the firm’s internal newsletter.
• Assist with website updates by resizing project photos for web use, uploading content, and drafting initial narratives and blog post concepts for review.
• Assist with award submissions by compiling entry materials and tracking deadlines.
• Help draft marketing materials.
• Maintain organized digital files and marketing assets.
• Assist with the logistics of client outreach efforts, including managing inventory, assembling and helping ship Client Welcome Kits, stuffing and mailing holiday cards, and packaging client/consultant gifts for distribution.
• Proposal Support
• Assist with the completion and submission of RFQ responses.
• Prepare annual qualifications packet updates for generic and IDIQ-type RFQs (updating resumes, projects, project lists, consultant information, formatting, etc.).
• Maintain and update marketing databases (project sheets, team bios, etc.).
• Prepare envelopes, mailing labels, USBs, and physical copies for shipping when applicable, and deliver packets to FedEx.
• Interview Support
• Support interview teams by preparing PowerPoint presentation drafts for interviews with potential clients.
• Print final interview handouts for meetings and prepare USBs with electronic documents.
• Content & Social Media Support
• Draft and schedule social media posts based on existing content guidelines.
• Assist with content creation, such as basic graphic design, photography, or video editing.
• Organize and update the content calendar.
• Monitor social media engagement and analytics.
• Event & Outreach Assistance
• Assist with the preparations of industry events (conferences, expo, tradeshow, etc.), client events (groundbreaking, ribbon-cutting, fundraiser, etc.), and community events (Chamber, event sponsorship, etc.), including preparing marketing materials, sending calendar reminders, and gathering necessary collateral for events.
• Attend specific events, assisting with photography and documentation of project milestones.
• Office & Administrative Support
• Monitor the office doorbell system, greeting guests, and accepting deliveries.
• Maintain the office supply inventory and place orders as necessary.
• Assist with general office organization and administrative tasks as assigned.

WHAT MAKES YOU A GREAT FIT?

• You love switching gears and tackling a little bit of everything in the marketing realm.
• You’re creative enough to draft engaging content and organized enough to keep digital data and asset folders in check.
• You’re comfortable with written communication, staying on top of your task list, social media, photography and video/reels editing, and basic graphic design (or eager to learn).
• You thrive in a collaborative, fast-paced environment where no two days are exactly the same.
• You’re adaptable, detail-oriented, and not afraid to roll up your sleeves.

WHY YOU’LL LOVE WORKING HERE

• Hands-on marketing experience that builds your skills in internal communications and branding, digital media and content creation, social media, and preparing client-facing proposal packets.
• Professional growth—you’ll learn a lot while working closely with a dynamic marketing team.
• Flexibility—we know life is busy, and this part-time role can work around your schedule.
• Fun, collaborative environment where we value caffeine, memes, hard-work, and your ideas.

WHO WE ARE
Paragon Architecture is an architecture and interior design firm built on the foundation of FAMILY, RELATIONSHIPS, COMMUNITY, INTEGRITY, and SERVICE. We strive to make a positive impact in our communities on and off the clock. With 15 years since Paragon got our start, we’ve built a reputation for having a service inclination, generating repeat clients, delivering effective design solutions, and cultivating one of the best companies and teams to work for in the region.

HOW WE WORK
We value the premise that each project is unique and driven by client goals, design opportunities, and unique challenges. Design teams work in a lively and interactive environment with access to modern technology and software programs. Creative design solutions start and end with the project teams, and you aren’t just asked to carry out the vision of a principal who is looming over your shoulder – that sounds awful. We rely on design charettes in our process to promote participation at all levels of the firm while bringing multiple ideas and perspectives to the table.

WHERE WE CALL HOME
We have offices in Springfield, Joplin, and St. Louis, Missouri, and Fayetteville, Arkansas, with our headquarters in downtown Springfield, MO. Our offices are purposely not in the suburban office park, but in the vibrant walkable downtown environments – we believe it’s another place where we can impact our communities for the better. Paragon Architecture has continued to grow since its inception in 2010, and our reach continues to increase year after year. Our four locations afford us the opportunity to provide architectural services to an array of clients throughout the entire state of Missouri, as well as Northwest Arkansas and other neighboring states.

Paragon Architecture is proud to be an Equal Opportunity Employer.

Job Type: Part-time

Language:

• English (Required)

Ability to Commute:

• Springfield, MO 65806 (Required)

Ability to Relocate:

• Springfield, MO 65806: Relocate before starting work (Required)

Work Location: In person