What are the responsibilities and job description for the Accounts Payable Clerk position at Paragon Implants MFG LLC?
Supports the day-to-day accounts payable activities and processes invoices and employee expense reimbursements for payment in ERP system. This position requires little independent judgement. Works under direct supervision. On-Site in Calabasas, CA. No remote work.
Create and maintain vendor accounts/profiles in Enterprise Resource Planning (ERP) system. Obtain applicable W-9 forms and save to/with vendor files.
Obtain invoices via U.S. Postal or electronically (via email or by logging into vendor websites/portals).
Review purchase orders, statements, and invoices to verify amounts owed.
Vouch invoices. Match invoices to applicable receiving documents / receipts and review invoices against the Purchase Order or other documentation for accurate quantities, rates/prices, etc.
Record and process payments for vendor invoices in accordance with internal accounting policies and oversees payment schedules.
Process invoices and expense reimbursements in ERP system.
Maintain and reconcile accounts payable ledger to validate charges and ensure accurate and timely payments.
Respond to vendor inquiries and assist with the research of any discrepancies in billings and payments.
Monitor receipts.
Monitor and resolve past due invoices and related applicable late fees. Advise Controller and CFO of invoice late fees and aging trends.
Research vendor statements (obtain related invoices) and resolve discrepancies.
File (electronically or physically) paid and unpaid invoices and statements.
Assist with monthly, quarterly, and yearly closing activities.
Report accounting-related issues to Controller and/or the COO/CFO.
Other duties as assigned.
Requires a High School diploma/GED. Bachelor’s Degree in Business, Accounting, Economics, or related field a plus.
Minimum of two years of accounting experience, or equivalent combination of both experience and preferred education.
Proficient with MS Office (Outlook, Word, PPT, etc.). Basic working knowledge with Excel.
Excellent communication skills; verbal and written.
Excellent time-management skills.
Ability to accurately add, subtract, multiply, and divide.
Ability to accurately calculate percentages and monetary conversion rates.
Ability to maintain confidentiality with company and employee-related information (as it relates to back-up of company credit card receipts, expense reimbursement receipts, banking information, etc.).
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