What are the responsibilities and job description for the Executive Assistant III position at Paramount Pictures?
This position will be responsible for providing administrative support for the VP, Awards for Paramount Pictures.
Responsibilities to include, but not limited to:
- Manage the Executive’s calendar and schedules.
- Organizes meetings and ensures timely arrival and attendance to all meetings and events.
- Screens and responds to incoming calls and correspondences.
- Greets scheduled visitors and conducts to appropriate area or person.
- Performs internal and external distribution of Agreements and correspondences.
- Answers phones, schedules appointments/confirms meetings/maintains daily schedules, photocopies material, facsimile/e-mail distributes and routes incoming and outgoing mail that may include large distribution lists.
- Composes and generates letters and memos; back-ups proof reading and editing on documents prepared by manager and others.
- Generates expense reports.
- Maintains legal agreements with internal department and system setup.
- Finance duties include PO entering, budget tracking, vendor processing, and managing partner payment.
- Liaises with internal departments and external entities as needed.
- Creates and maintains files.
- Contract tracking and PowerPoint presentations.
- Arranges travel.
- Work with distribution department to book theaters, screening rooms, and ordering DCPs and prints
QUALIFICATIONS/SKILLS
- Bachelor's degree.
- 1-2 years of experience in an administrative support role.
Desired skills:
- Administrative experience supporting a high-level executive, preferably in entertainment
- Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts and senior management
- Ability to be adept at multi-tasking, prioritizing, and managing projects in a fast-paced environment
- Ability to handle confidential materials and demonstrated professional maturity
- Proficiency with Word, Excel, Outlook, PowerPoint and internet software
- Entertainment industry knowledge
- Strong organizational skills, with ability to attend to details while maintaining a big picture orientation
- Ability to handle a wide variety of tasks with little or no supervision
- Good attention to detail and follow-through skills
- Demonstrate good judgment and ability to deal with confidential and sensitive issues
Eligibility requirements:
- Interested candidates must submit a resume/CV online to be considered
- Must be willing to submit to a background investigation
- Must have unrestricted work authorization to work in the United States
Founded in 1912, Paramount Pictures works with talented filmmakers to produce and distribute entertainment around the world. The film studio’s iconic logo has opened some of the most successful and beloved films in cinematic history, including timeless classics such as The Godfather, Chinatown, Forrest Gump and Titanic; and blockbuster franchises such as Star Trek, Transformers, Mission: Impossible and Sonic the Hedgehog. Recent, innovative, break-out films such as The Wolf of Wall Street, Arrival, Rocketman, and A Quiet Place have added to Paramount’s film legacy. With a beautiful 65-acre lot in the heart of Hollywood, a worldwide network of offices and a culture of engagement, Paramount Pictures’ passionate employees ensure the studio continues to deliver creativity and innovation to a dynamic industry. Paramount Pictures controls a collection of some of the most powerful brands in filmed entertainment, including Paramount Pictures, Paramount Animation, and Paramount Players. PPC operations also include Paramount Home Entertainment, Paramount Pictures International, Paramount Licensing Inc., and Paramount Studio Group. Paramount Pictures is a subsidiary of Paramount, which connects with billions of people worldwide through its global brands including MTV, CBS, Paramount Network, Nickelodeon, Comedy Central, BET and streaming service Paramount .
ADDITIONAL INFORMATION
Hiring Salary Range: $47,000.00 - 53,000.00.
The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
https://www.paramount.com/careers/benefits
Paramount is an equal opportunity employer (EOE) including disability/vet.
At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
Salary : $47,000 - $53,000
