What are the responsibilities and job description for the Sales Coordinator - Part time position at Parenteral Drug Association?
Responsibilities
- Create exhibit events, booth inventory, and invoices in Aptify or new CRM system
- Collaborate in clean data efforts
- Send confirmations for all exhibitions and provide clear communication to all exhibitors and sponsors to ensure a smooth registration process and positive experience
- Ensure that all exhibitor information, company abstracts, and sponsor logos for website and event mobile app are collected for all events
- Monitor Cadmium and follow up to ensure tasks are being completed by exhibitors / sponsors
- Prepare Sales Department shipments for meetings
- Organize Sales Staging Office and files
- Work with Programs Department when needed
- Work with Registration to ensure that all exhibitor badges are collected for each meeting
- Work with the Accounting Department to ensure receipt of payments and reconciliation of meetings, website, and publication ad sales
- Enter new sales leads and update contact information and topic codes in Aptify and / or HubSpot
- Collect and organize ad materials for all digital publications and websites
- Upload ads to websites (PDA Website, PDA Letter, PDA Journal, Caboodle and Email Marketing avenues)
- Performs all other duties as assigned