Assistant Controller - Full Time Honolulu

The Assistant Controller is responsible for the management and preparation of schedules, financial reporting (both internal and external) and management of financial data and the financial reporting system, including oversight of payroll processing and various general ledger entries as assigned by the Controller. The Assistant Controller serves as backup to the Controller in their absence and interacts with the Executive Leadership Team, in addition to senior management, program administrative staff, auditors, vendors, funders and contractors. This position is under the direct supervision of the Controller.

Essential Duties:

• Works with VP of Fiscal Services / Controller to ensure proper the management of financial data through the Sage Intacct financial reporting system and to ensure data integrity and accuracy; assists with the management of any financial system implementations or upgrades.
• Provides leadership and assumes all responsibilities of a supervisor for the accounting staff which report directly to this position; backs up VP of Fiscal Services / Controller and/or other staff accountants as needed for coverage; trains staff accountants on assigned programs and additional fiscal duties to provide adequate backup coverage during one’s absence.
• Prepares budgets and allocation schedules for assigned programs; approves AP transaction reports after review by staff accountants; reviews expenditures to ensure conformance with budgetary limitations and contractual requirements; reviews drawdowns to ensure match with supporting financials; reviews/prepares required Federal Financial Reports to ensure accuracy and timeliness; prepares and validates General Ledger adjusting entries as required for accuracy.
• Responsible for month-end closing and financial reporting processes including account analysis and reconciliation.
• Oversees and serves as backup on Payroll processes including reviewing the reconciliation of all bank accounts and all payroll related reports, as necessary.
• Responsible for timely generation of ad hoc financial reports requested and to ensure timely and accurate submission of all assigned billing and other fiscal reports to funders; works in partnership with Program Directors and the Executive Leadership Team to ensure accurate reporting and understanding of the financial health of the assigned programs portfolio; prepares some or all such reports, as necessary.
• Prepares reports and schedules for the annual financial audit, single audit, 401K audit and 990; performs in-house audit of program as required; assists other team members in fiscal monitoring by funders, including review of fiscal documentation/procedures.

Minimum Qualifications:

1. Bachelor’s degree in Accounting from an accredited 4-year institution or related field required.

2. Minimum 3 three years’ experience in a professional accountancy role required.

3. Minimum 2 years accounting experience with an agency or firm expending in excess of 10 million dollars annually and with state or federal reporting requirements.

Other

1. Can obtain a State Criminal History check upon initial hire, one year later, and every other year thereafter or as requested.

2. Can obtain an acceptable National Sex Offender registry check upon initial hire, one year later, and every other year thereafter or as requested.

Preferred Qualifications:

1. CPA or professional designation desired.

2. One-year supervisory experience highly desired.