What are the responsibilities and job description for the Administrative Assistant position at PARIC?
Job Description
About PARIC
Since 1979 PARIC has focused on being one of the top general contractors, construction managers and design/build firms in the region. As one of the largest privately held companies in the Midwest, PARIC prides itself in investing in the community and building lasting client relationships.
PARIC people operate in accordance with our core values in a safe, client-focused manner aimed at delivering excellence. To ensure this, we recruit the highest caliber talent and provide them with the most advanced tools and training turning our clients’ visions into reality.
What are our Core Values?
POWER OF ONE TEAM – Because people are the force behind every success. We have unity in purpose and diversity in talent.
EXCEEDING EXPECTATIONS – Because surpassing all expectations is so profoundly satisfying. This commitment to excellence extends to every employee and to every project.
ENHANCING OUR COMMUNITY – Because we build more than buildings. We give our time, talents and resources to a range of community efforts.
DOING WHAT WE SAY – Because as the adage says: “You’re only as good as your word.” If we say something is going to happen, it will happen.
Position Description
PARIC is looking for an Administrative Assistant to assist the Executive Assistant in managing administrative tasks, coordinating schedules, and supporting key projects and events. This position plays a critical role in ensuring efficiency and organization across executive operations.
Responsibilities
PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.
About PARIC
Since 1979 PARIC has focused on being one of the top general contractors, construction managers and design/build firms in the region. As one of the largest privately held companies in the Midwest, PARIC prides itself in investing in the community and building lasting client relationships.
PARIC people operate in accordance with our core values in a safe, client-focused manner aimed at delivering excellence. To ensure this, we recruit the highest caliber talent and provide them with the most advanced tools and training turning our clients’ visions into reality.
What are our Core Values?
POWER OF ONE TEAM – Because people are the force behind every success. We have unity in purpose and diversity in talent.
EXCEEDING EXPECTATIONS – Because surpassing all expectations is so profoundly satisfying. This commitment to excellence extends to every employee and to every project.
ENHANCING OUR COMMUNITY – Because we build more than buildings. We give our time, talents and resources to a range of community efforts.
DOING WHAT WE SAY – Because as the adage says: “You’re only as good as your word.” If we say something is going to happen, it will happen.
Position Description
PARIC is looking for an Administrative Assistant to assist the Executive Assistant in managing administrative tasks, coordinating schedules, and supporting key projects and events. This position plays a critical role in ensuring efficiency and organization across executive operations.
Responsibilities
- Source, order, and stock office supplies while managing office maintenance requests and coordinating with the landlord, building manager, and cleaning services.
- Schedule meetings and interviews for sector leaders and their teams, while handling various administrative tasks as assigned.
- Manage the mailroom schedule and rotation, ensuring efficient operations.
- Code monthly legal bills and submit them for approval, as well as handle personal expense reports with accuracy and compliance.
- Maintain office workstation plans and assignments to optimize space utilization.
- Provide support to employees during challenging times by arranging necessary assistance or gifts.
- Coordinate purchasing and mailing of client gifts.
- Assist in planning and executing companywide events, meetings, and the Heart @ Work Program in collaboration with the Executive Assistant.
- Support field leadership in organizing Field Quarterly Meetings and other company gatherings.
- Arrange catering for internal and external meetings.
- Assist with travel arrangements for individuals outside the executive team.
- Help sector leaders process approved charitable donations, ensuring timely submissions and participation.
- Maintain general office organization and assist with other administrative tasks as assigned.
- Technical competence with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and various other hardware/software platforms such as iPhone, iPad, Microsoft Surface, and social media platforms including – Twitter, LinkedIn, etc.
- Strong organization and time management skills
- Strong problem solving and critical thinking skills
- Able to handle sensitive information with confidentiality and discretion
PARIC is an Equal Opportunity Employer/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability or protected Veteran status.
