Account Clerk

Account Clerk (pending board approval): Paris City Schools is seeking qualified applicants for an Account Clerk for Central Office. The role primarily focuses on processing payroll, benefits, and accounts receivable, including tax collection. Payroll experience or aptitude for financial documentation and processing preferred. The position is 230 days, 7 hours/day. For more information about the position please see the job description below or contact Jennifer Wilson, CFO, at 859-987-2160.

Account Clerk
Paris City Schools District Position Description

Requirements stated herein are minimum levels of knowledge, skills, and/or abilities to qualify for this position. To perform the duties and responsibilities of this position successfully, the employee must possess the abilities and aptitudes to perform each task proficiently. "Ability" means to possess and apply both knowledge and skill.

The methods of meeting these requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. Some requirements, however, may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or others.

REPORTS TO: Chief Financial Officer

EXEMPT STATUS: Non-Exempt

APPROVED: Pending

SUMMARY

Under general supervision, to perform specialized accounting and clerical functions in maintaining financial and statistical records, utilizing manual and computer-assisted processes; to perform technical accounting and clerical functions in processing payroll and benefits, and accounts receivable, including tax collection, and to do other related work as required.

DUTIES & RESPONSIBILITIES

• Perform specialized and technical functions in assembling, tabulating, calculating, verifying, and filing accounting, and fiscally related information and data, including tax records.
• Perform fiscal and record management operations related to one or more specialized accounting and human resource functions.
• Process payroll and related records for assigned major payrolls of the District; compute hours and pay of employees for each payroll period; compute and summarize deductions such as withholding tax, retirement, insurance and maintain records of deductions; verify and input data.
• Process and record specialized payroll services including Worker's Compensation, retroactive pay, voluntary deductions, and other related services.
• Monitor changes in payroll-related data; prepare changes, corrections, or adjustments as necessary; notify proper authorities.
• Compute annual vacation and sick leave allowances and payroll distribution; communicate with District and site personnel regarding time reports, warrants, insurance coverage and leave time.
• Respond to questions or complaints from employees regarding the interpretation of laws, rules, regulations, contracts, and other documents governing District payroll, and assist employees in completing necessary payroll documentation forms.
• Prepare and verify the accuracy and completeness of tax files, records, and reports.
• Operate business office machines and equipment.
• Work with a computer-based accounting and budget control system.
• Prepare system input data and analyze, verify, and reconcile output reports.
• Process and record specialized payroll services including Worker's Compensation, retroactive pay, voluntary deductions, and other related services.
• Prepare the required County, State, and Federal reports.
• Assist District personnel in related accounting problems, issues, and concerns.
• Other duties as assigned.

QUALIFICATIONS

Knowledge of:

• Principles, methods, practices, and procedures of school district accounting and fiscal record management;
• Legal mandates, policies, and regulations pertaining to accounting and fiscal record management and reporting;
• Computer-assisted accounting systems and equipment;
• Accounting and fiscal management systems and procedures;
• Modern office practices, procedures, and techniques;
• Organization and planning methods, trends, techniques, and practices.

Ability to:

• Perform responsible payroll clerical duties related to the preparation and verification of payrolls for the District; process payroll and related records for classified, certificated, or hourly employees as assigned.
• Prepare, review, and analyze accounting files, records, summaries, and reports;
• Review, audit, and verify financial statements and related summaries and reports
• Understand and carry out oral and written directions with minimal accountability controls;
• Establish and maintain cooperative working relationships.

PHYSICAL DEMANDS

The physical requirements indicated below are examples of the physical aspects that this position classification must perform in carrying out essential job functions.

• Persons performing service in this position classification will exert 10 to 20 pounds of force frequently to lift, carry, push, pull, or otherwise move objects.
• This type of work involves sitting most of the time but may involve walking or standing for brief periods.
• Perceiving the nature of sound, near and far vision, depth perception, providing oral information, the manual dexterity to operate business-related equipment, and handling and working with various materials and objects are important aspects of this job.

Reasonable accommodation may be made to enable a person with a disability to perform the essential functions of the job.

EXPERIENCE AND EDUCATION

Any combination of experience and training that would likely provide the required knowledge and skill is qualifying. A typical way to obtain the required knowledge and skills would be:

Education:

• Completion of a baccalaureate or higher degree from an accredited college or university with a major in Business Administration or Accounting, or a closely related field.

Experience may substitute for education on a yearly basis.