What are the responsibilities and job description for the Bilingual Social Services Secretary/Mon-Thurs workweek position at Paris ISD?
We invite you to make application for employment with Paris ISD. Paris ISD considers applicants for all positions without regard to race, color, national origin, age, religion, gender, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.
-
Position Type:
Secretarial/Clerical/Secretary
-
Date Posted:
4/1/2025
-
Location:
Lamar County Head Start
-
Date Available:
2025-26
Reports to: Principal./Director
Dept./School: Lamar County Head Start
Primary Purpose:
Qualifications:
Education/Certification:High school diploma or GED
Special Knowledge/Skills:
Bilingual
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Experience:
2 years secretarial experience
Major Responsibilities and Duties:
Records, Reports, and Correspondence
- Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
- Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
- Maintain school calendar of events.
- Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
Reception and Phones
- Receive incoming calls, take reliable messages, and route to appropriate staff.
- Assist students, teachers, and parents as needed.
- Schedule meetings and appointments and maintain calendar for principal.
Accounting and Inventory
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
- Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
- Maintain inventory of fixed assets, equipment, and supplies.
Other
- Assist with planning, preparation, and setup of faculty meetings and campus activities.
- Sort, distribute, or deliver mail and other documents.
- Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
- Maintain confidentiality.
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
Monitor the work of campus secretaries and clerical aides.Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
1920 Clarksville St
Paris, Texas 75460
Fax: 903-737-7484
Quick Tip is a support system that allows students to communicate with school administrators. While the district already has many programs to help students deal with challenges such as bullying behaviors, stress, peer pressure, and family problems, Quick Tip helps break the code of silence often experienced by students because it allows them to report concerns to administrators anonymously.
Submit from App
SchoolMessenger Quick Tip app is available for both iOS (iTunes App Store) and Android devices (Google Play). Download SchoolMessenger Quick Tip App. When launching the app for the first time, you will be prompted to enter the school district code. The school district code is paristx.
IMPORTANT NOTE: This is not a crisis line. In cases of emergency, the site will direct students to call 911!
Step 1: Your cell phone number must be on file at your child’s school.
Step 2: Text “YES” to 67587
For help information, text “HELP” to 67587.
To opt-out at any time, text “STOP” to 67587.
Message & data rates may apply.
