Legal Administrative Assistant

Are you ready to make a difference in your community? The Administrative/Legal Assistant position at the Park County Attorney's Office offers a unique opportunity to play a crucial role in supporting justice and serving the public. You'll work closely with a dedicated team of attorneys, ensuring that legal processes run smoothly, from preparing essential case documents to assisting the public with professionalism and care. If you're organized, motivated, and passionate about making a positive impact, we want to hear from you. Join us in this rewarding and dynamic environment—this role will be open until filled! 

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I.         POSITION IDENTIFICATION

           

Work Unit:   County Attorney’s Office

 

Current Classification:

Pay Grade:   8                                                         Title:  Administrative/Legal Assistant

Non-Exempt Pay scale  $18.22 - $22.36               

Supervisor:   Park County Attorney

Permanent   Full-Time (Part-Time Considered for Experienced Candidates)

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II.        ASSIGNED DUTIES AND TASKS

 

Position overview:  The position is responsible for performing a wide variety of administrative support functions for the County Attorney and staff Attorneys as they prepare for and try civil and criminal cases in Park County. This support includes ensuring paperwork is proofed, filed, copies and forwarded, as applicable, to parties involved; that witness subpoenas are served and paperwork forwarded to appropriate agencies with a high degree of accuracy.

 

This position requires multi-tasking, independent work performance, independent problem solving, and screening of incoming calls and drop-ins to determine priority level for attorneys. This position also requires a comprehensive level of understanding of the court system, legal terminology, confidentiality and services available on a local and statewide basis to assist the public. The position is responsible for receiving and properly processing monies for assessments and bad checks for merchants and the public. This position also deals with the public, defense attorneys, the courts, and other departments and provides them with assistance independent of the attorneys. In addition, the position requires some legal drafting of documents and independent research for documentation requested by the attorneys.

 

This position is subject to a fingerprinting process and a comprehensive background check to ensure compliance with legal and organizational standards. Candidates must consent to these requirements as a condition of employment.

 

This is a full-time position; however, we are willing to consider part-time arrangements for candidates with extensive experience in the legal field.

 

Each essential duty listed below makes up a portion of the job, and all other functions are included in Other Duties as Assigned. Duties of the position are not all inclusive and subject to change.

 

Daily duties:

 

• To proof, copy, distribute and file all necessary documents related to criminal, youth, civil or mental cases, on a timely basis for court dates.

 

• To ensure that paperwork to be served on a witness or defendant is sent to the appropriate law enforcement agency for personal service in a timely manner for court dates.

 

• To provide discovery to defense counsel or to the defendant if requested, on each defendant’s case. Make copies of all reports, narratives, forensic results, and any other information directed by superior.

 

• To make appointments for pre-omnibus meetings with Deputy County Attorney for all defendants not having counsel.

 

• To process and handle non-sufficient fund checks (NSF). Issue certified letters to NSF check writers demanding payment. Make receipt of payments, reimburse merchants and, if necessary, issue complaints and warrants. Make deposits and balance accounts in a timely fashion.

 

• To assist the public by referring them to the right individual or department for resolution of their question or problem.

 

• To draft legal documents, such as motions to dismiss, subpoenas, etc.

 

• To screen telephone calls and drop-ins to determine whether assistance can be provided by the county attorneys and/or coordinator, the level of priority of the assistance needed, and/or referral to other appropriate agencies and/or services. Call back parties with information after consulting with attorneys.

 

• To conduct independent research into documentation for attorneys as requested, including research of old court files, documents from the clerk and recorder’s office, or calling other agencies to request documentation be forwarded.

 

• To prepare drafts of legal documents for extradition of defendants from other states, including requesting governor’s warrants.

 

• To track and process the opening and closure of all files.

 

• To perform other duties as may be assigned from time to time.

 

OTHER DUTIES AS ASSIGNED: Performs a variety of other duties as assigned by the County Attorney.  This includes participating in special projects, filling in for other employees, participating in ongoing training, and a variety of other functions as needed. Attends approved seminars/workshops.

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III.      KNOWLEDGE

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

A successful applicant will be a self-starter, flexible, be adaptable to change and a quick learner. This work requires knowledge of federal, state and county criminal/civil laws, rules, and procedures; reading and interpreting legal documentation; records management; research methods; customer service techniques; skill in the use of various computer software and systems; and the ability to communicate effectively both verbally and in writing.  This position must have the knowledge and ability to handle sensitive and confidential information on a daily basis. Daily application of Montana laws is required.

 

Education and Experience: The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school (or GED) plus three (3) years job-related work experience. Experience working directly with the public, ability to balance cash draw accurately is preferred along with familiarity with legal terminology required for this position (State of Montana). Must have the ability to multi task while providing good customer service. Basic knowledge of general office equipment such copiers, printers, phones, fax, and calculators is necessary. Demonstrated skills with computer, and Microsoft applications, data entry, typing accuracy with a minimum speed of 40 wpm, and the ability to work in and deal with high stress situations; and the ability to keep all matters confidential. Notary Public helpful.

 

View the complete job description and apply at https://jobs.parkcounty.org