Facility Operations Coordinator

Facility Operations CoordinatorThe Facility Operations Coordinator will assist in planning, organizing, and execution of facility operations initiatives and other assigned projects. This role will fulfill various administrative functions for the Operations team.

Principal Duties and Responsibilities

• Assists the Facility Director and leadership team with functions related to Facility Operations.
• Coordinates activities related to the Facilities Operational Roadmap – infrastructure roadmap, asset management, maintenance programs / technology, operational standards, and operational process / documentation
• Attends planning, development, finance meetings and other events involving operations.
• Collaborates with other departments and staff as necessary in support of Operations Team.
• Acts as liaison with contractors, vendors, and consultants on behalf of the company in facilities planning, construction, exhibits and renovation projects.
• Assists Construction staff in resolving inquiries, concerns and issues with contractors, vendors, and consultants.
• Manage operations-related paperwork by ensuring all necessary materials are current, properly filed and stored
• Ensures concerns with operations are resolved quickly.
• Support the Operations team with various administrative tasks, process vendor payments and liaison with other Departments.
• Maintains inventory of supplies; reorders as needed.
• Create, update and report on budget and account status, vendor payments, etc.
• Track and analyze expenses and statistics using Microsoft Excel.
• Research and follow-up projects as requested.
• Helps maintain / coordinate calendars and schedule appointments for Operations using Microsoft Outlook.
• Performs other related duties as assigned.

Qualifications

Education and Experience

Knowledge, Skills, and Abilities

Preferred

Working Conditions

Physical Requirements