Receptionist?- Huntsville,AL

Job Title: Receptionist

Summary of Job:

The Receptionist will provide administrative and office support to the assigned department/branch and staff.

Ideal Candidate: The ideal candidate will be proactive, approachable, and detail-oriented, capable of handling multiple tasks with ease while maintaining a welcoming atmosphere. They should be comfortable using office technology and have strong interpersonal skills to interact with clients and team members effectively.

Position Summary:

As a Receptionist, you will play a key role in ensuring smooth daily operations by providing administrative support and managing front-desk activities. Your duties will involve coordinating office tasks, greeting visitors, and ensuring a welcoming and organized office environment. You will be the first point of contact for clients, vendors, and team members, both in person and over the phone, ensuring efficient communication and professional service.

Essential Functions:

Reception Duties:

• Greet and welcome visitors in a friendly and professional manner.
• Answer and direct phone calls, take messages, and handle inquiries.
• Maintain a clean and organized reception area.
• Manage visitor logs and issue visitor badges as needed.

Administrative Support:

• Schedule and coordinate meetings, appointments, and conference calls.
• Assist with document preparation, data entry, and file management.
• Handle incoming and outgoing mail, packages, and deliveries.
• Order and manage office supplies, ensuring inventory is maintained.
• Support the HR or management team with administrative tasks as required.

Education:

High School diploma required, associate?s degree in business administration or related field preferred.

Experience:

• Four (4) years of related experience required

Minimum Qualifications and Requirements:

• Excellent time management skills with proven ability to meet deadlines
• Proficient with Microsoft Office Suite and Google Workspace

Skills and Qualifications:

• Proven experience as an Administrative Assistant, Receptionist, or in a similar role.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Professional demeanor and appearance.
• Ability to work independently and handle confidential information with discretion.

Physical Working Requirements

• Mobility and Flexibility:
  • Ability to move around the facility, including walking, standing, and climbing stairs for extended periods.
  • Occasionally need to bend, stoop, kneel, or crouch to inspect products, equipment, or facilities.
• Visual and Auditory Requirements:
  • Ability to read and interpret documents, spreadsheets, and written communication clearly.
  • Adequate vision to inspect products, read labels, and operate equipment.
  • Good hearing to communicate effectively in person and over the phone in a sometimes-noisy environment.
• Manual Dexterity:
  • Frequent use of hands and fingers to operate computers, office equipment, and tools.
  • Ability to handle paperwork, manage inventory, and perform data entry efficiently.
• Work Environment:
  • Work is primarily performed in an office setting, but regular visits to the warehouse or distribution areas are required.
• Safety:
  • Must adhere to all company safety policies and procedures
  
  

This position description is not to be construed as an exhaustive statement of accountabilities, duties, responsibilities of requirements. Any individual may be required to perform any other job-related activities or functions requested by his/her manager, subject to reasonable accommodation. Park Supply and Wiseway Supply reserve the right to modify this job description to reflect changes in essential job duties made necessary by changing organizational needs, subject to reasonable accommodation.

Park Supply and Wiseway Supply is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.