Administrative Assistant

Overview

Parker and Sons is currently seeking a talented Administrative Assistant to join our team comprised of creative and energetic employees, who are dedicated to delivering the best vendor experience every day. Our Administrative Assistant will help with the day to day needs of our safety and risk department to support and assist in their success. We offer stability with a strong, large, ever-growing company that makes you feel like family!

Keeping you comfortable with expert heating, cooling, plumbing and electrical service Since 1974. Parker & Sons has been serving homeowners and businesses for over 40 years and is recognized nationally for being one of the most knowledgeable heating, cooling, plumbing, and air quality contractors in the industry. Serving Maricopa, Pinal, and Gila Counties, Parker & Sons continues after all these years to maintain an A rating with the Better Business Bureau and even won the BBB Torch Award For Ethics (Twice!)

What's In It For Me?

• $23.00 to $25.00 Hourly 
• PTO Plan
• Health, Vision and Dental plans for you and your family to choose from
• 401K Retirement Plan with company match up to 30%
• Life Insurance, Short-Term and Long-Term Disability
• Special Program Options: FSA, EPA, Legal Services, and Identity Theft
• Continuous Training for your Professional Development
• Working in a dynamic, collaborative, and fun environment
• Coached and supported career growth

Responsibilities

What Will I Do?

• Manage the Running Incident Report by updating open claims through completion
• Manage Monthly Reports
• Receive, audit, and log vendor invoices
• Receive, submit, track and manage claims through subrogation
• Coordinate repairs or site visits between clients and subcontractors
• Instruct Employees on ‘Next Steps’ upon receiving a new claim notification
• Collect and gather all necessary information on GL Losses such as photos, videos, police reports, estimates, etc.
• Maintain and produce reports as requested by Leadership
• Perform quality control calls to customers.
• Administrative Tasks

Qualifications

Do I Have What It Takes?

• Administrative Assistance and Clerical Skills proficiency.
• Excellent Phone Etiquette and Communication Skills
• Experience in Executive Administrative Assistance
• Strong attention to detail and organizational skills
• Ability to multitask and prioritize tasks effectively
• Knowledge of office management systems and procedures
• High Proficiency in MS Office (Excel, Word, Lists, etc.)
• Create Pivots, data tables, graphs, and PowerPoints
• Work directly within our database to reach out to customers and review jobs.
• Project management skills are a plus.

Physical Demands/Work Environment:

• Remain seated for long periods of time in an office setting.
• Ability to lift 10lb on occasion.
• Ability to verbally communicate in person, writing, or over the phone.
• Ability to hear communication from customers, vendors and employees.
• Ability to transition between working stations. 

Please note:

• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time
• This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned
• This job description is subject to change at any time

Wrench Group and its affiliates are proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, genetic information, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The company encourages all qualified candidates who are eligible to work in the United States to apply, but it does not sponsor applicants or employees who require a visa to work legally.

Salary : $23 - $25