What are the responsibilities and job description for the Administrative Assistant position at Parlor City & Upstate Office Furniture?
Job Title: Administrative Assistant / Associate
Location: Binghamton, NY / Hybrid
Employment Type: Full-Time / Part-Time
We are seeking a reliable and versatile Administrative Assistant to support our growing business. This role will involve a variety of tasks, including paperwork, bookkeeping, invoicing, emails, scheduling, ordering, purchase orders, and more. The ideal candidate will be detail-oriented, highly organized, and capable of managing both routine and ad hoc tasks efficiently.
- Handle daily administrative tasks such as paperwork, emails, and scheduling.
- Manage bookkeeping and invoicing processes.
- Prepare and track purchase orders and ensure timely ordering of supplies.
- Assist in organizing and maintaining spreadsheets for business operations.
- Coordinate and attend events as needed.
- Perform repetitive tasks with a high level of accuracy and consistency.
- Provide general support to the team, tackling miscellaneous tasks as assigned.
- Ability to draft professional and persuasive emails, marketing materials, and other written content.
- Strong organizational skills and attention to detail.
- Strong Excel skills or experience with business intelligence tools for generating and interpreting reports.
- Ability to prioritize and manage multiple tasks efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace.
- Familiarity with bookkeeping software (e.g., QuickBooks) is a plus.
- Excellent written and verbal communication skills.
- A proactive, can-do attitude with a willingness to take on any task.
- Proven experience in an administrative or similar role.
- Experience with building or maintaining websites using platforms like WordPress, Squarespace, or Shopify.
- Familiarity with creating and scheduling posts on platforms such as LinkedIn, Instagram, and Facebook.
- Proficiency in tools like Canva, Adobe Photoshop, or Illustrator for creating visual assets.
- Experience with tools like Trello, Asana, or Monday.com to organize and track projects effectively.
- Previous experience in client-facing roles or handling customer inquiries professionally.
- Proven ability to plan and execute business or networking events.
Salary : $18 - $25
