What are the responsibilities and job description for the Financial Assistant position at Parrish Medical Center?
Department:
Administration
Administration
Schedule/Status:
8am-430pm
Standard Hours/Week:
40
General Description:
Under the direct supervision of the Office Manager and the Chief Financial Officer, the Financial Assistant supports the hospital’s financial operations by performing key administrative and financial reporting tasks. This position requires strong attention to detail, organizational skills, and the ability to manage multiple priorities effectively.
This position shall exemplify the desired Culture of Choice® and philosophies of Parrish Healthcare
Key Responsibilities:
- Maintains calendar, and schedules appointments and conferences, reserving conference rooms as required; assures that the Chief Financial Officer is fully briefed on the matters to be considered.
- Answers all incoming telephone calls, transfers, or directs callers as appropriate. Performs tasks to facilitate internal and external department communication, including facilitation of requests for meetings and teleconference calls. Serves as the primary telephone point of contact for the Chief Financial Officer.
- Transcribes dictation of minutes for the Board Audit Committee meetings; Board Ad-hoc Finance related Committee meetings; Retirement Administrative Committee meetings; Chief Financial Officer Division meetings; composes general correspondence, memos, and notices not requiring dictated or manually prepared replies; reads outgoing correspondence of procedural and grammatical accuracy, conformance with general policy and factual correctness.
- Completes and routes internal forms, requisitions, and invoices, after signature by Chief Financial Officer. Maintains control records on incoming correspondence and action documents and follows up on work in progress.
- Responsible for the preparation of financial and statistical spreadsheets as required by the Chief Financial Officer and Executive Management Committee.
- Organizes, maintains, and assumes responsibility for appropriate record systems of the Chief Financial Officer.
- Coordinates travel arrangements of the Chief Financial Officer to include travel authorization, reservations, expense reports and reporting of continuing professional education hours to the Department of Professional Regulation and other professional organizations.
- Maintains computer and office files in easily accessible fashion.
- Proactively assists other Secretaries in department, as available, on projects such as monthly Board packets, meeting minutes, and other “team” projects.
- Competent to apply skills to use, troubleshoot and assist others with clerical equipment such as copier, fax, printer, and telephone. Demonstrates effective, professional interpersonal and communication skills inclusive of confidentiality issues. Maintains a professional and courteous disposition.
- Performs similar or related duties as assigned.
- Knows fire, disaster and safety procedures and regulations as it pertains to the work area.
Requirements:
Formal Education:
Formal Education:
- Associate’s Degree or another Two-Year College equivalent required. Major in Accounting or Finance preferred.
Work Experience:
- 3 years to <5 years.
Required Licenses, Certifications, Registrations:
- N/A
