Administrative Assistant

Administrative Assistant

$20/hr

M-F 8:30-4:30

Parsons CPA is a growing Charlotte-based firm looking for service-oriented, personable, growth-focused team players to service our privately held, small to mid-size business clients. Our team of 30 employees continues to grow and we need a fast-acting and organized problem solver to work with our Support Team. This position will assist our HR, IT, Marketing, and Administrative members in daily needs.

Responsibilities will include:

· Greet staff and clients.

· Assist with front desk and office upkeep or other miscellaneous duties as needed.

· Assist in organizing, scanning and returning client documents.

· Assist in receiving, sorting, and sending mail.

· Assist with file and database cleanup.

· Daily lunch orders and bank runs, as needed.

· Assist with annual and deadline clerical projects.

· Assist Morale/Holiday Event preparations: scheduling, setup, games and prizes.

· Assist PR/Marketing Event preparations: scheduling, catering, supplies.

· Assist HR in special projects

· Assist outgoing package assembly and shipments.

· Manage inventory supplies, including kitchen, office, IT and printers.

· Prepare Board Room for meetings, including AV & refreshments.

· Assist in entering vendor invoices into QuickBooks.

· Assist in client payment collections, as needed.

· Assist in sorting client uploads and company inquiries.

· Maintain confidentiality of sensitive information.

· Assist in scheduling for Executive Team members.

· Assist in booking remote staff trips, including travel, dining and accommodations.

· Assist in IT vendor calls, hold times for IT Manager.

· Assist quarterly staff computer updates and equipment checks.

· IT set ups, including local hardware and remote environment.

· In-House and remote IT troubleshooting.

· IT purchases, allocation, and inventory log.

Requirements:

· Basic knowledge of technology (connecting printers, setting up computers, troubleshooting equipment, etc.)

· Excellent written communication, interpersonal, and organizational skills.

· Experience in Microsoft Word, Excel, and PowerPoint.

· Ability to multitask, prioritize and manage deadlines.

Preferred:

· 2 years of Administrative experience.

· 2 years of IT experience

Job Type: Full-time

Pay: $20.00 per hour

Schedule:

• Monday to Friday

Ability to Commute:

• Charlotte, NC 28203 (Required)

Work Location: In person

Salary : $20