Meetings Content and Program Manager

Parthenon Management Group

POSITION DESCRIPTION

Position: Meetings Content and Program Manager

Reports to: Senior Meetings Content Leader

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We are Solutionaries.

Parthenon Management Group is an association management company offering management services to professional medical and scientific societies. We offer strategic guidance and bring creative solutions with a vision for the future.

The Meetings Content Manger supports PMG’s goals, values and philosophy by exhibiting the following behaviors: excellence, quality service, commitment and accountability. The Meetings Content Manager should represent PMG’s core DNA traits: authentic, tireless, and fearless. The Meetings Content Manager is responsible for the organization of scientific content for ACNP, PMG, and PMG clients’ meetings. The Meetings Content Manager works with the assigned Meetings Manager and Project Manager of the organization to ensure the integrity of the content of the meeting.

PRIMARY DUTIES AND RESPONSIBILITIES, include the following but are not limited to:

Organizes the scientific content for a meeting by:

• • Works with Project Manager to create deadlines for scientific content.
  • Creates supporting materials for submission website.
  • Builds the submission website for scientific proposals.
  • Collects and analyzes data from the submission website to present to committee chairs.
  • Ensures the accreditation procedures are met by collecting financial disclosure statements from all program committee members, as well as presenters.
  • Sends proposals to committee members for review and managing that process.
  • Manages the series of deadlines necessary to complete and manage the Program Committee’s work.
  • Schedules scientific presentations based on the content of the abstract and meeting room size.
  • Communicates important meeting information and deadlines with committee members and presenters.
  • Works closely with the scientific database developer on enhancements of the system and the mobile application.

Editing for abstract publication:

• • Pulls all scientific presentations from the system and arranges in the program book format.
  • Edits all data by using the APA guidelines.
  • Works directly with program book designers on ensuring the program book is complete by the deadline.

Executes the meeting onsite by:

• • Working with meetings manager to collect appropriate bids for Audio/Visual services.
  • Working with the Audio/Visual team to ensure all presenters have uploaded their presentations.
  • Organizing the poster sessions by ensuring all poster boards are correctly identified.

EDUCATION AND/OR EXPERIENCE

• • Bachelor’s degree required; CMP or equivalent certification preferred.
  • 2-5 years of experience in event, meeting management, or non-profit societies
  • Exceptional communication skills.
  • Proactive approach to managing potential issues.
  • Strong organizational skills.
  • Proficient in MS Office, especially Microsoft Excel.

WORK ENVIRONMENT

Position is in an office setting that involves everyday risks or discomforts requiring normal safety precautions. On occasion, the individual must be able to do moderately demanding physical activity such as handling and opening boxes weighing 35-40 pounds, standing and walking extensively throughout the day.

BENEFITS

People come first at PMG. That goes for both our clients and our team members. We are known for our exceptional customer service and work ethic. Our clients are like family to us! But our real families are also a priority. From flexible work schedules, including work-from-home plans, paid volunteer days, profit sharing and more, PMG takes great care of its team members.

• We offer:

o Medical, Vision, and Dental insurance

o Disability insurance

o 401(k)

o 2 Personal Days, 8 Paid Holidays, PTO Days

o 6 weeks parental leave

o Employee Development

• PMG offers one paid Give Back Day to employees where team members can volunteer at their favorite cause on PMG's dime.

• We are passionate about creating a workplace that promotes and values diversity. We serve associations that are global, multicultural, and diverse, and we want to reflect that inside our walls. More importantly, creating an environment where everyone, from any background, can do their best work is just the right thing to do.