What are the responsibilities and job description for the Executive Assistant position at Partner ESI?
ABOUT US
Partner offers full-service engineering, environmental, construction, and energy services throughout the Americas, Europe, and in other global markets. As a leading firm in this aspect of the commercial real estate (CRE) industry, we have 1,200 employees in more than 40 offices in the U.S. and Europe. This leader is focused on Partner’s continued expansion in the CRE industry as well as growth in corporate and public sector markets. Partner’s mission is be the best home for talented professionals in our field. We know that if we hire the best and the brightest, the clients will come, and we will continue to grow. This inward facing mission is working as Partner is recognized on an Engineering News Record list as a Top 100 firm, has been consistently recognized on Los Angeles Business Journal’s 100 Fastest Growing List, and been on Zweig’s Best Firms to Work For. It’s an entrepreneurial environment where we look for talented individuals who can be integral to the company’s success.
Summary:
Partner Engineering and Science, Inc. is looking to hire an Executive Assistant in our Edina, MN office. The Executive Assistant will be involved in all aspects of the hiring executive day-to-day business activities. Your main function will be to provide an organized work environment for the hiring executive by distributing, tracking and maintaining information while implementing appropriate organizational systems. Other core tasks include managing a detailed schedule and calendar, coordinating travel plans, and liaising with key staff and clients.
Responsibilities:
- Provide Sales Support to the hiring executive, including preparing proposals, fielding client follow-up/questions and preparing documents/presentations for team meetings.
- Manage the hiring executive's calendar using judgment and experience to schedule meetings and resolve scheduling conflicts.
- Act as Liaison to all support groups including Marketing, HR, Sales, and Accounting.
- Manage confidential client, financial and employee information with discretion.
- Provide a high level of customer service to clients, vendors, staff and visitors.
- Prepare and distribute a wide variety of routine correspondence.
- Prepare the hiring executive's expense reports.
- Follow-up with other staff members on tasks delegated by hiring executive to ensure progress.
- Coordinate travel arrangements. Compile documents for travel-related meetings.
- Meet and greet external visitors in a courteous and professional manner.
- Assist in organizing and planning of company-sponsored events.
- Perform general administrative duties including but not limited to reviewing and responding to mail, filing, photocopying, faxing, answering telephone calls.
- Perform other assignments/random tasks as required.
Qualification Requirements
- Excellent Attention to detail
- Ability to follow instructions
- Well-mannered and able to deal with stressful situations
- Very effective presentation skills and excellent written and oral communication
- Ability to multi-task
- Effective work organizational and planning skills
- Exemplary customer service skills
- Ability to learn quickly
- Proficient in MS Outlook, Word and Excel
- Positive Attitude
- Ability to maintain confidentiality
- Ability to take initiative, working independently and as part of a team
- Experience with our industry (a plus)
- Minimum 5 years’ experience working directly with executive leadership
Physical Requirements:
- Must be able to read, write, speak and comprehend English
- Must be able to communicate clearly in person or over the telephone
- Visual acuity adequate to perform job duties, including reading information from printed sources and computer screen
COMPENSATION
The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. A reasonable estimate of the current range is $45,000 to $60,000.
You may also be eligible to participate in a discretionary annual incentive program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.
We will consider qualified applicants who have criminal histories in a manner consistent with the law.
Equal Employment Opportunity
It is Partner Engineering and Science, Inc’s (The Company) policy to provide equal employment opportunities for all applicants and employees. The Company does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information including genetic information, family care status, military caregiver status, veteran status, marital status, or any other basis protected by local, state, or federal laws.
California Consumer Privacy Act
We collect personal information from you in connection with your application for employment with Partner Engineering and Science, Inc. For details on what personal information we collect and the purposes for which we collect it, please visit:
https://www.partneresi.com/about/careers/california-consumer-privacy-act
Salary : $45,000 - $60,000
