What are the responsibilities and job description for the Financial Invoice Analyst position at Partner's Consulting, Inc.?
Our client is seeking an Invoicing Operations Analyst, a vital role within the Business Operations team, who will contribute significantly to the Finance organization. This position requires a professional who thrives in a fast-paced, high-volume environment and enjoys collaborating across departments to ensure business success. The analyst will leverage their understanding of construction processes and terminology to review and approve invoices using the construction management tool Sphere. The analyst will apply logical reasoning to cost-plus and pass-through quoting based on the rate card.
This is a hybrid role requiring 4 days in the office weekly.
Key Accountabilities:
- Review and approve construction invoices, which are repetitive in nature.
- Provide regular status updates and communicate effectively with stakeholders.
- Exercise independent judgment and discretion in significant matters.
- Research vendor inquiries and confirm payment of invoices.
- Manage a high volume of vendor invoices, including complex cases.
- Interpret color-coded maps for invoice validation purposes.
- Monitor compliance with invoicing Service Level Agreements.
- Utilize knowledge of Sphere for invoice processing (preferred).
- Collaborate cross-functionally as needed.
- Processes reserved construction invoice line items.
- Perform additional business operations tasks as assigned.
- Ensure regular, consistent, and punctual attendance.
- Work on a computer for approximately 7–8 hours daily.
Required Skills:
- Bachelor's degree in Accounting, Finance, or MIS, or equivalent experience.
- Generally requires 1-3 years of related experience.
- Ability to grasp new concepts quickly.
- Strong analytical skills.
- Familiarity with construction terminology and processes is preferred.
- Experience with Sphere or similar tools is preferred.
- Strong verbal and written communication skills.
- Attention to detail, organizational skills, and proactivity.
- Mathematical aptitude for invoice analysis.
- Ability to maintain focus amid frequent interruptions or distractions.
- Ability to handle fluctuating workloads effectively.
- Ability to communicate efficiently via telephone and email with contractors, business partners, and co-workers.
- Detail-oriented, proactive, and capable of managing high volumes of work while maintaining accuracy and efficiency.
