Accounting Department Manager

Department: Accounting

Reports to:   VP Controller

Supervises: Accounting Associates and Staff Accountants

Status:         Full Time / Exempt On-Site only

Must already be authorized to work in the United States.  Relocation is not provided.

Partners Bank is a rapidly growing community bank with operations in Maine and New Hampshire that has established superior service level expectations. We offer generous compensation and benefits while fostering opportunities for growth and flexible work schedules when appropriate.

Summary for the Accounting Department Manager:     

• The Accounting Manager is a seasoned leader, collaborative team player, and proactive problem-solver. 
• This role supports the Controller in managing all accounting department functions, with a specific focus on overseeing the day-to-day operations of the department. 
• Key responsibilities include supervising and reviewing reconciliations, promptly identifying and resolving issues, preparing and filing regulatory reports to ensure compliance with reporting deadlines, and developing and supervising accounting staff. 
• Additionally, this position coordinates overall department workflow and collaborates closely with both front-line and back-office staff to resolve issues and ensure the smooth functioning of the accounting department.

Job Requirements for the Accounting Department Manager:      

• Education: Bachelor's degree in Accounting, Finance, or related field.
• Experience: Minimum of 5 years of progressive accounting experience, with at least 2 years in a managerial role at a financial institution.
• Skills: 

1. Strong knowledge of accounting principles, financial regulations, and banking operations.
2. Excellent analytical, problem-solving, and decision-making skills.
3. Strong leadership and team management abilities.
4. Ability to train, mentor and develop team members. 
5. Exceptional attention to detail and organizational skills.
6. Effective communication and interpersonal skills.
7. Ability to handle stressful situations, resolve conflicts, and be flexible.
8. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), with the capability to quickly adapt to and master additional software applications as required.
9. Ability to adapt, multi-task, prioritize, and produce accurate work in a timely manner.
10. Capability to meet recurring deadlines for numerous functions and reporting requirements.
11. Proactive in maintaining and advancing job and supervisory skills.

Specific Job Functions for the Accounting Department Manager:                  

• Wire Transfers: Manage and oversee the processing of domestic and international wire transfers, ensuring accuracy and compliance with banking regulations.
• Accounts Payable: Supervise the accounts payable process, including invoice processing, payment approvals, vendor setup, and problem resolution. Research and implement best practices to maximize efficiency and accuracy.
• Account Reconciliations: Oversee and review daily and monthly account reconciliations, including custodial accounts, to ensure accurate and timely reporting. Aid in resolving errors and reconciling items timely and accurately.
• 1099 Reporting: Oversee the preparation and filing of the annual 1099-NEC and 1099-MISC forms, ensuring compliance with IRS regulations.
• Internal Controls: Develop, implement and update internal controls to safeguard the bank's assets and ensure the integrity of financial data.
• Team Leadership: Lead, mentor, and develop a team of accounting professionals, fostering a collaborative and high-performance work environment. Provide ongoing training for accounting staff to ensure they are knowledgeable about changes in related financial regulations, technologies, and best practices. Conduct timely performance evaluations, recommend salary adjustments, and process timecards efficiently.
• Compliance: Ensure all accounting activities comply with relevant laws, regulations, and internal policies.
• Audit Support: Provide assistance during bank examinations and internal and external audits by preparing necessary documentation, gathering required information, and ensuring timely submission of all audit materials. Aid in implementing and monitoring corrective actions based on audit findings to enhance the department's operational efficiency and regulatory compliance.
• Documentation and Communication Management: Develop and maintain comprehensive instructions, manuals, and policies for various accounting tasks and reports. Ensure effective communication and correspondence with vendors and customers.
• Financial and Regulatory Reporting: Support the Controller in compiling and completing a range of financial reports for bank management and Directors. This includes preparing various financial reports such as the Abandoned Property Report, IRS filings, and other required reports for Federal and State agencies.
• Offsite Testing: Oversee and schedule offsite testing for critical functions as necessary.
• Correspondent Contact: Maintain up-to-date bank correspondent contact information and documentation. 
• Flexibility: Be flexible to assist with other tasks and provide support as needed. Perform duties of accounting staff and be able to fill in for the Controller as needed.
• Other Duties: Perform other duties and tasks as assigned.

This Job Description for the Accounting Manager describes the essential functions and qualifications of the job described.  It is not an exhaustive statement of all the duties, responsibilities or qualifications of the job.  This document is not intended to exclude modifications consistent with providing reasonable accommodations for a disability.  This is not a contract.

Our generous benefits are listed on our website:  Partners.bank/acount/careers