Project Assistant - 'Ohana Support Program

Join Our ‘Ohana

Partners in Development Foundation is one of Hawaiʻi's foremost local nonprofits, operating since 1997. We lead with our values of aloha and service, supporting some of our most vulnerable youth and families throughout the state with education and programs that build healthy, resilient families and communities. We've served more than 128,000 family members in our 24 years of service (see pidf.org). This opportunity is a chance to work with and support a dynamic leadership team committed to making a difference in the lives of keiki and ʻohana. Explore the chance to join our team and contribute in a meaningful, rewarding, and positive work environment devoted to building a better Hawaiʻi for today and tomorrow.

Primary Purpose

Assist the ‘Ohana Support Manager and teams with administrative duties that support Tūtū and Me ‘Ohana Support programs.

Essential Duties

• Coordinate and prepare materials for team meetings;
• Record and produce meeting notes from team meetings;
• Prepare and mail office expenditures;
• Assist ʻOhana Support Manager in the edits and printing of the program's curriculum;
• Complete program enrollment forms and assist with data for record tracking;
• Assist team in creating caregiver education resources;
• Conduct program orientation with newly enrolled families;
• Receive, tracks, and assist in monthly distribution of caregiver resources from partnering agencies;
• Assist in the ordering, organizing, and inventory of program supplies;
• Maintain enrollment and waitlist, keep accurate records of all participants.

Other Duties

Other duties as assigned include, but are not limited to, completing all forms and documentation, such as reports related to grant objectives, professional development evaluations, data tracking systems and program materials.

Work Hours

• Monday through Friday, generally 8:00am - 4:30pm, hours of operation vary from and determined by the ʻOhana Support Manager.
• Consistent and reliable attendance;
• Some events on evenings or weekends at various times.

Working Conditions

• Office setting;
• Traveling in program vehicle to other program offices on island, events, meetings, retail stores;
• Travel to the neighbor islands may be required.

Equipment Use

Vehicle, computer, printer, copier, scanner, fax, telephone, voice recorder, laminator, shredder, calculator, and vehicle.

Mental, Physical, and Communication Demands

Mental:

• Consistent adherence to the practice of Partners in Development’s (PIDF) five core values that are used as a guiding force in the success of all of its programs;
• Strong organizational skills, able to focus on multiple tasks, problem-solve, and meet deadlines;
• Manage personal and professional stress in healthy ways;
• Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others;
• Actively demonstrate a commitment to support equity and inclusion, and serve as an advocate for colleagues, partners, and communities;
• Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible.

Physical:

• Able to load/unload and deliver program materials and supplies;
• Able to lift and carry up to 40 pounds on a regular basi
• Able to sit at a desk for extended periods of time.

Communication:

• Exhibit courteous and professional demeanor towards program participants, staff, and administration via verbal, written, physical, and electronic correspondence;
• Requires good oral and written communication skills;
• Properly handle and maintain highly confidential information.

Minimum Qualification Requirements

REQUIRED:

• High School diploma;
• Six (6) months of experience working in an office setting;
• Working knowledge of Microsoft Office, Google Drive, Canva publishing and virtual meeting platforms;
• Must have a valid driver's license, a safe and responsible driving record.

PREFERRED:

• Strong understanding of Tῡtῡ and Me Traveling Preschool or similar FCIL programs;
• Familiarity with using databases such as QuickBase;
• Knowledge and understanding of Hawaiian culture and values.

All applicants are advised that post conditional offer and/or pre-employment drug testing will be conducted, and they must successfully pass the drug test. Failure to submit to testing within the specified deadline or positive indications of drug use will render the applicant ineligible for employment with Partners in Development Foundation and any employment offer will be withdrawn.

All positions require that the incumbent have no record of any crime against a child or other vulnerable person. We conduct periodic criminal background checks as a condition of employment.

The above information on this description has been designed to indicate the general nature and level of work performed by an employee in this classification. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications of employees assigned to this job. Management has the right to add to, revise, or delete information in this description. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this position.

Notice of Non-Discrimination

Partners in Development Foundation is an EEO employer. It does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to all applicants, employees and program participants. The following person has been designated to handle inquiries regarding the non-discrimination policies:

Name and/or Title: Cindy Quach, HR Director
Address: 2040 Bachelot Street, Honolulu, HI 96817
Telephone #: 808-348-4895

For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocrfor the address and phone number of the office that serves your area, or call 1-800-421-3481.

Job Type: Full-time

Pay: $18.27 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Work Location: In person

Salary : $18