What are the responsibilities and job description for the Accounting Specialist II position at Partners in Diversity?

Job Description

Primary responsibilities include, but not limited to, reconciling various general ledger accounts, preparing daily journal entries related to Registered Customer Accounts and Unregistered Customer Accounts activity, daily / monthly reconciliation of cash receipts transactions from all sources i.e. cash, check, ACH, credit card, debit cards, lockbox, collection agency, etc., investigating and resolving all cash variances, researching and resolving all inquiries and chargeback items, preparing and recording month end journal entries i.e. accounts receivable other interoperability agency accrual, accounts payable other interoperability agency accrual, customer collection and violations collection agency fee accrual, tax and lottery intercept accrual, credit card processing fees accrual, administrative hearing deposit applied to violations, overpayments less than a $1.00 write off, overpayments applied to violation and other journal entries as needed, weekly / monthly reporting related to 405EL statistics and interoperability agencies activities, performing internal audits as needed, and providing back up to Finance and Accounting team members as needed.

DUTIES AND RESPONSIBILITIES include some or all of the following. Supervisor may assign other duties as needed.

Prepare daily deposit journal entries
Prepare interoperability agencies deposits and journal entries
Reconcile cash, check and credit card transactions daily and monthly
Investigate and resolve all cash, check and credit card variances
Prepare month end journal entries for accounts receivable other IOP agency accrual, accounts payable other IOP agency accrual, customer collection and violations collections agency fee accrual, tax and lottery intercept accrual, credit card processing fees accrual, administrative hearing deposition applied to violations, overpayments less than a $1.00 write off, overpayments applied to violation and others as needed
Prepare and post back-office journal entries as needed related to cash receipts from IOP agencies, cash disbursements to IOP agencies
Prepare weekly, monthly and quarterly reports to client
Prepare weekly and monthly invoices to other interoperability agencies
Reconcile daily collection agency payments
Reconcile collection agency invoicing
Compile documentation for accident and loss of revenue claims
Maintain paid voucher files and controlled asset log
Reconcile various general ledger accounts
Cross train and back up other Finance and Accounting staff members as needed
Prepare, post and reconcile customer refunds
Reconcile and prepare daily deposits
Reconcile and post other agency interoperability invoices
Process bank returned items
Research and process bank charge disputes
Prepare month end journal entries
Reconcile various general ledger accounts
Perform internal audits of customer adjustments posted as requested
Perform monthly audits related to transponders and cash on hand
Other duties as assigned

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Proficiency in MS Word and Excel

Ten key skills

Strong technical research skills

Strong written and verbal communication skills

Strong attention to detail and organizational skills

Ability to work independently and under strict deadlines

Ability to maintain confidentiality and discretion properly

Should possess an above average skill ability and knowledge of PC computers. The ability to develop, create, and utilize spreadsheet software (Microsoft Excel) and word processing software (Microsoft Word) on a daily basis. The individual should possess the skills and ability to learn and utilize new software products as introduced by the organization.

Ability to read and comprehend simple to complex instructions, correspondence, and memos. Ability to write simple to complex procedures, staff memos, and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

PHYSICAL DEMANDS

Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and / or quantitative productivity standards.

Primarily sedentary physical work requiring ability to lift a maximum of 10 pounds

Must be able to lift, carry, walk and stand

Vision for reading, recording and interpreting information

Frequent speech communication, hearing and listening to maintain communication

Daily use of computer and keyboard, standard office equipment and telephone

Ability to access, input, and retrieve information from the computer

Frequent hand / eye coordination to operate computer keyboard and office equipment

Noise level in the work environment is quiet to moderate

EDUCATION AND / OR EXPERIENCE

Bachelor’s degree in accounting, Business Administration or related field

One (1) year of professional accounting experience is required (accounts payable, accounts receivable and journal entry preparation)

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Accounting Specialist II

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