What are the responsibilities and job description for the Legal Secretary position at Partnership Employment?
Law firm is looking to hire a Legal Secretary in Corporate Real Estate Practice Group
- Organize and maintain case files (paper and electronically within document management system)
- Drafts letters and documents for a variety of practice areas including corporate real estate related documents, corporate transaction documents, immigration forms, etc.; collects and analyzes information; prepares charts, graphs, and other visuals using PowerPoint, Excel and other software.
- Edits and proofreads all documents for accuracy and completeness.
- Transmit closing documents for signature; prepare closing files and binders.
- Maintains attorneys' calendars by scheduling conferences, teleconferences, and travel.
- Communicates and obtains information from/for internal and external clients.
- Maintains and updates attorney mailing lists for clients.
- Maintains confidentiality of client and firm matters.
- Coordinates monthly billing process between accounting and assigned partner(s). This includes preparation and editing of draft and final client invoices and transmittal of same.
- Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
- Supports attorneys, fee-earners and clients by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents.
- Schedules meetings with internal and external participants via Zoom/Microsoft Teams. Arranges conference rooms as needed.
- Prepares ChromeRiver reimbursement reports for assigned fee-earners.
- Maintains files on the Firms electronic filing system (FileSite/iManage).
- Assists with providing notarizations and witnessing at client meetings.
- Maintain confidentiality of client and firm matters.
- Performs other job related duties as assigned.
Salary : $85,000 - $105,000
