What are the responsibilities and job description for the Custodial Supervisor position at Pasadena Area Community College District?

Salary : $97,074.96 - $119,313.12 Annually

Location : Pasadena, CA

Job Type : Classified Administrator

Job Number : 07473

Department : Business & Administrative Services

Division : Facilities & Construction Services

Opening Date : 02 / 13 / 2025

Closing Date : 3 / 3 / 2025 11 : 59 PM Pacific

Probationary Period : None. At-Will Employment.

Work Shift : Manager / Supervisory Schedule

Salary Schedule / Range : Management Association M-4

Tentative Work Schedule :

Monday through Thursday, 6 : 00 P.M. until 2 : 30 A.M. Friday, 3 : 00 P.M. until 11 : 30 P.M.

DEFINITION :

Under direction of the Manager of Maintenance and Operations, the position performs duties that oversee the custodial services of the District. The position is responsible for organizing the work of day or night shift custodians at all District locations, approve time off, evaluate subordinate staff, conduct daily inspections of areas under responsibility, and maintain inventory of all custodial supplies and equipment.

DUTY STATEMENTS

Organizes custodial care of all campus spaces to ensure that District locations remain safe, stable, functional, and retain a pleasant physical environment.
Analyze employee performance to develop performance evaluations and devise strategies to address performance issues.
Ensures that subordinate staff attend safety trainings and maintain appropriate certifications to operate equipment and comply with OSHA safety standards and District risk management policies; conducts monthly staff meetings / trainings to promote safe work place practices, proper custodial cleaning techniques, and equipment operation.
Reviews purchase requisitions to verify available funds, appropriate quantities and accuracy of requested material.
Participates in the District's recruitment process to assist the supervising managers in the hiring of full time and part time custodial staff.
Schedules custodial work assignments to ensure that campus spaces are cleaned, maintained, and functional.
Performs timekeeping functions, prepares attendance logs, overtime assignments, accident reports, and other reports as necessary to ensure compliance with bargaining unit contracts, and District policies.
Conducts daily inspections to take corrective action, report needed repairs and / or deficiencies to appropriate supervisor(s), and verify successful completion of work orders.
Develops estimates and schedules for the contracting of custodial services.
Prepares event schedules to organize set-ups, break-downs and clean-up for District events.
Develops an inventory control system for all custodial supplies and equipment to ensure proper quantities are stocked and distributed.
Inspects the work of subordinate staff to ensure quality of workmanship, accuracy, and adherence to pre-established facilities services standards.
Develops a preventative maintenance program for Custodial equipment to ensure that equipment is repaired and replaced
Operate a company vehicle to travel between multiple sites throughout the day to oversee custodial operations, conduct inspections, deliver supplies, and provide support to custodial staff.
Directly manage all aspects of employee lifecycle including recruitment, transfers, suspensions, layoffs, recalls, promotions, terminations, task assignments, performance evaluations, rewards, disciplinary actions, and grievance resolution, ensuring adherence to company policies and legal requirements.
Develops a preventative maintenance program for Custodial equipment to ensure that equipment is repaired and replaced

This job description does not state or signify that these are the only duties that will be performed by the incumbent in this position. The incumbent will be required to follow any other instructions and to perform any other duties traditionally performed by a supervisory level specification.

KNOWLEDGE, SKILLS, AND ABILITIES

KNOWLEDGE OF :

Association of Physical Plant Administrators (APPA) standards for cleaning techniques, custodial operations, square footage reports, and time and motion studies

Cal OSHA safety practices and procedures

Operation and maintenance of modern custodial equipment and tools

Collective bargaining contracts, progressive discipline, and performance evaluations

District policies and procedures related to hiring and risk management

Training techniques

General office software

Time keeping software

Cloud based work order system

Web-based event calendaring, and scheduling systems

Inventory control management programs, systems and methods

SKILL TO :

Apply knowledge of APPA cleaning techniques, APPA custodial operations, Cal OSHA safety practices, custodial equipment, and custodial supplies to organize custodial operations at all District locations, develop estimates / schedules for custodial projects, and ensure the quality of workmanship of subordinate staff

Apply knowledge of APPA square footage reports, APPA time motion studies, cloud based work order systems, and web based scheduling systems to inform staffing decisions, organize day-to-day custodial operations, apportion work equitably amongst subordinate staff, and organize custodial support for various District events

Use training techniques to develop safety standards trainings, safety practices trainings, proper custodial cleaning techniques trainings, and equipment operation trainings.

Apply knowledge of custodial equipment and supplies to ensure that equipment is functional and repaired / replaced at appropriate intervals.

Apply knowledge of collective bargaining contracts to enforce attendance procedures, discipline procedures, appraise employees, and effectively supervise employees according to negotiated language.

Apply knowledge of the District's hiring processes and worker's compensation to ensure compliance with the guidelines governing work related incidents, osha requirements, safety trainings, and the hiring of custodial staff

Use time keeping software to verify and approve the use of paid time off for subordinate employees.

Use general office software to communicate with District staff, develop reports, complete evaluation forms, prepare attendance logs, develop methods to apportion work equitably, and maintain inventory of custodial supplies and equipment.

Use inventory control programs, systems, and methods to ensure custodial equipment and supplies are stocked, tracked, and that custodial equipment is repaired and replaced in a timely manner.

ABILITY TO :

Effectively hire and discipline subordinate employees.

Effectively follow provisions of collective bargaining agreements and District policies.

Conduct recruitment processes in a timely manner.

Effectively promote equitable distribution of work assignments and schedules.

Effectively manage staff to attain desired goals and objectives.

Effectively ensure that repairs of deficiencies are addressed in a timely fashion.

Effectively maintain the inventory of custodial equipment and supplies; ensure timely distribution of custodial supplies at all District locations; ensure the proper maintenance of all custodial equipment.

Organize, schedule, and conduct trainings on related to OSHA requirements, work place safety, custodial cleaning techniques, and equipment operation

Effectively monitor the custodial budget to make recommendation related to custodial projects, the repair / replacement of custodial equipment, and the purchase of custodial supplies.

Communicate effectively, orally and in writing, to : provide direction to subordinate staff, provide constructive feedback related to work performance, develop attendance records, develop reports, develop cost estimates, project schedules, conduct trainings, inform the purchase of custodial equipment / supplies, and dictate the departmental expectations of the quality of work expected of custodial staff

Develop and maintain collegiate relationships with District staff and outside vendors to : organize custodial operations with users of District spaces, provide constructive feedback related to work performance, address attendance issues, address safety issues, organize the purchase of custodial equipment / supplies, and resolve any issues related to the quality of workmanship.

EDUCATION AND EXPERIENCE :

A High School Diploma,

Four (4) years of experience working in custodial operations with three (3) years working in a lead capacity,

A valid Class C Driver's License

Physical Demands :

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone.

This is primarily a sedentary office classification although standing and walking between work areas may be required.

Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment.

Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information.

Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

Environmental Elements :

The position will continuously work with customers, end users, and the general public while organizing custodial operations for the District.

The position will frequently work in an outdoor work environment exposed to moderate weather, work around chemical hazards, biological hazards, sharp objects, dirty / dusty conditions while working around custodial tools, custodial machinery, custodial supplies, and various spaces that require custodial attention.

The position will occasionally work in an indoor office environment and work around wet slippery floors / surfaces while inspecting spaces under supervision, to inspect the work of subordinate staff, and to organize custodial operations.

Core Competencies : The District has identified the following essential skills and attributes needed for success in this position.

Leadership and Team Management

Quality Control and Inspection

Inventory Management

Knowledge of Safety Protocols

Training and Development

Communication Skills

Problem-Solving Abilities

Organizational Skills

Salary Range :

APPLICATION AND SELECTION PROCESS

Pasadena City College (PCC) utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. Job postings will not be reopened due to failure to submit an application before the closing date for any reason . You can apply for a position from any computer with Internet access. Please keep in mind the following :

If you do not follow the process or your application / resume is incomplete, your information will not be processed.

If you need to update any submitted information, you will need to reapply in full. When HR sees duplicate applications, we archive the oldest and the most recent application and materials are considered.

The selection advisory committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview.

While the acceptance of the application packet is done through PCC's Applicant Tracking System (ATS), all hiring decisions are made by a hiring committee.

Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance with your application, please refer to the application guide or you may contact NeoEd Customer Support at 855-524-5627. Customer Support is available Monday - Friday, 6 a.m. - 6 p.m. (PST).

All materials listed below may be required for your application packet to be considered complete :

Resume or Curriculum Vitae

Cover Letter

After a review of applications received, the District may require the completion and submission of supplemental documents prior to the interview process.

ADDITIONAL INFORMATION

Successful applicants must provide proof of eligibility to work in the United States.

Successful completion of background check including Live Scan and Tuberculosis (TB) assessment / screening.

Pasadena Area Community College District will not sponsor any visa applications.

Applicants must be available for interviews at Pasadena City College at no cost to the District.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at (626) 585-7388.

The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).

The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and / or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT

Equal Opportunity, Title IX, Section 504 Employer

At Pasadena City College, we value your contributions to our success and want to provide you with a benefit package that protects your health and helps your financial security now and in the future. Pasadena City College provides Medical, Dental, Vision, Basic Life, Basic Accidental Death and Dismemberment and Long Term Disability insurance at no cost to the employee or eligible dependents.

MEDICAL : Employer-paid premium. Employee has the option of electing between PPO plans and HMO plans.

DENTAL : Employer-paid premium. Employee has the option of electing between a PPO plan and HMO plan.

VISION : Employer-paid premium. Vision benefit is contingent upon employees medical plan selection.

BASIC EMPLOYEE LIFE INSURANCE : Employer-paid premium for a $50,000 life insurance policy. If employee is over 70 the life insurance policy is reduced to $25,000.

BASIC SPOUSE LIFE INSURANCE : Employer-paid premium for a $1,500 policy. Benefit terminates when the employee reaches 70.

BASIC DEPENDENT LIFE INSURANCE : Employer-paid premium for a $1,500 policy.

BASIC ACCIDENTAL DEATH & DISMEMBERMENT : Employer-paid premium for a $1,500 policy.

LONG-TERM DISABILITY (LTD) : Employer-paid benefit pays 66.67% of your monthly salary (up to $3,000) monthly starting 140 days after you are out of work and continuing up to age 65 if the disability occurs at age 59 or before 5 years if the disability occurs at age 60 to 64 up to age 70 if the disability occurs at age 65 to 69 1 year if the disability occurs at age 70 or after.

MISCELLANEOUS RETIREMENT : Pasadena City College has two retirement formulas through the California Public Employees' Retirement System (CalPERS). The employer contribution rate is 26.68%.

Classic Member - Formula 2% @ 55) : Applicable to employees who work directly for the Los Angeles County Superintendent of Schools. If you became a member prior to January 1, 2013, but you permanently separate from employment and return to membership after a break in service of more than six months, you are subject to the retirement formula in place on January 1, 2013, for any service credit earned after that date. This does not apply if you return to the same employer. The same employer does not necessarily mean the employer you last worked. As of July 1, 2020, the employee contribution is seven (7%) percent.

PEPRA New Member - Formula 2% @ 62) : Applicable to employees who work directly for the Los Angeles County Superintendent of Schools hired on or after the implementation of the Public Employees' Pension Reform Act of 2013 (PEPRA) which took effect January 1, 2013. As of July 1, 2022, the employee contribution is 8.00% and subject to change annually.

A new member is defined as any of the following :

1. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who has no prior membership in any California Public Retirement System.

2. A new hire who enters CalPERS membership for the first time on or after January 1, 2013, and who was a member with another California Public Retirement System prior to that date, but who is not subject to reciprocity upon joining CalPERS.

3. A member who first established CalPERS membership prior to January 1, 2013, and who is rehired by a different CalPERS agency after a break in service of greater than six (6) months.

CalPERS refers to all members that do not fit within the definition of a new member as "classic members".

Contribution rates are subject to change based on the Los Angele County Office of Education annual actuarial valuation.

Note : This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to or by calling the Benefits Office at (626) 585-7503,

If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.

COMPUTER LOAN PROGRAM : The College provides an interest-free loan to employees for the purchase of computer hardware or software. The maximum amount of the loan is $4,000. Eligible employees must have been employed by the College for one year and must be eligible to receive health and welfare benefits.

EMPLOYEE ASSISTANCE PROGRAMS : Two employee assistance programs that are free and available 24 / 7. Both programs are a counseling referral and provide confidential counseling help regarding marital discord, family problems, job-related stress, travel, funeral planning.

HOLIDAYS : 19 paid holidays per fiscal year 1 floating holiday (if hired by September 9th of each fiscal year)

VACATION : Manager accrues 14.67 hours each month from 1st day of employment until the final day of employment.

SICK LEAVE : Employees are granted 12 days of sick leave.

Sick leave is advanced for all employees on July 1 each year. All unused sick leave accumulates from year to year. If an employee worked for another California community college district or county school, he / she may be entitled to transfer the earned sick leave.

The Human Resources office will send the necessary forms to the sending institution once they are informed that sick leave days are available for transfer.

BEREAVEMENT LEAVE : Employees are eligible for paid leave of absence for a death in the immediate family or the immediate household. The allowed leave may not exceed three working days or five working days if travel of over 300 miles is required. Employees must provide such proof of eligibility for bereavement leave benefits as may be required by the College. The immediate family includes the employee's spouse, son, daughter, father, mother, brother, sister, father-in-law, mother-in-law, grandparents, grandchildren of the employee or the spouse of the employee, son-in-law, daughter-in-law, or any relative living in the immediate household of the employee or any other person for whom the employee is legally responsible. A member of the employee's immediate household means a person who is, for all intents and purposes, a full-time resident of the same household as the employee. Up to one day's paid leave may be granted for an employee to make funeral arrangements and / or attend the funeral of relatives not listed above. Up to one-half day's paid leave may be granted for an employee to attend the funeral of a friend.

INDIVIDUAL POLICIES : Additional Insurance policies are available such as short-term disability, hospital confinement indemnity, sickness indemnity, cancer, accident, and lump sum critical illness.

IRC Section 125 : A cafeteria plan available to all employees that allow pre-tax money to pay for qualified medical and dental expenses and child care.

TAX-SHELTERED ACCOUNT : Employees (along with their immediate family members) are eligible to become members. 457(b) deferred compensation plans available, 403 (b) TSA plans, and Roth 403(b) plans.

VOLUNTARY PET INSURANCES : Employee has the option in signing up for a PPO plan or HMO plan

VOLUNTARY LIFE INSURANCE : Plan is available for employee to purchase.

VOLUNTARY ACCIDENTAL DEATH & DISMEMBERMENT : Plan is available for employee to purchase.

NUMBER OF WORK DAYS : 261 for a 12-month employee.

OTHER : There may be other benefit provisions as specified in the contract. Please contact the recruiter listed on the job posting directly for more information.

All applicants are required to submit responses to the following supplemental questions. Your responses will provide information about your background and experience related to this position and will be used in the screening and selection process.Be concise yet specific and informative in your responses to these supplemental questions. "See resume," attachments or links will not be accepted as a substitute for your responses to the questions in the following boxes. Incomplete responses will not be considered. Please indicate below that you have read and understand these instructions.

I understand that my application will be considered incomplete if any required sections of the application are not completed and / or if any documents that are required are not attached to my online application by the closing date.

Do you possess a valid Class "C" California driver's license?

Yes, I possess a valid California Class C driver's license

No, but I am able to obtain one by date of appointment

No, and I am unable to obtain one

Did you graduate from high school or have you earned your General Equivalency Diploma (GED)?

How many years of experience do you have in custodial operations?

Please describe your experience working in custodial operations. Please indicate the following : 1. Employers Name2. Dates of service3. Job duties completed

How many years of experience do you have working in a leadership capacity in custodial operations?

Please describe your experience working in a lead capacity in custodial operations. Please indicate the following : 1. Employers Name2. Dates of service3. Job duties completed

Required Question

Salary : $97,075 - $119,313

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