Administrative Assistant for School Principals

Description

About Pasadena Christian School:

Pasadena Christian School is an independent Christian K-8 school that serves a diverse community ethnically, economically, and in the Christian faith. Together, we have served the Pasadena area for the past 77 years. The primary mission of Pasadena Christian School is to provide its students with the spiritual development and academic training, needed to become men and women who are worthy representatives of our Lord, Jesus Christ. Working with the family and the local church, we seek to provide our students with the foundation necessary to become people whose lives reflect an uncompromising commitment to follow Christ, people of unquestioned integrity, and pursue life-long excellence.

Job Summary:

The Administrative Assistant has the primary responsibility for supporting the school’s Principals (Elementary and Junior High) with administrative-related tasks. This position will also support our Director of Admission/Marketing/Engagement with administrative responsibilities to further enhance the visibility of the campus. 

Essential Duties and Responsibilities:

• Provide administrative support to the PCS school principals (e.g. calendars, meetings, appointments, etc.) to ensure efficient office operations.
• Works closely with the Administrative Assistant for the Head of School as needed to ensure all communication with parents, board members, students, and staff is cohesive and professional.
• Serves as backup for front office staff to cover vacation, breaks, etc.
• Drafts and/or edits correspondence such as letters, memoranda, personal acknowledgments, reports, and other materials as instructed by school principals.
• Filing of Immunization for TK/K and 7^th Grade
• Coordination of Family Life Education
• Oversees the selection of school photographers and oversees all aspects of picture day and 8th grade picture day.
• Oversees the high school application process for all 8th-grade students.
• Prepares transcripts for all graduating junior high students and students enrolling in new schools.
• Prints standardized test scores and email them to parents.
• Sends second quarter and final grades to high schools.
• Prepares and posts honors signage on the junior high bulletin board.
• Overseeing all aspects of graduation including measuring graduates for gowns, renting gowns, and ordering diploma covers. Ordering valedictorian and salutatorian medals. Creating and printing graduation programs and having diplomas signed by leadership.
• Assign student lockers and updates in FACTS.
• Assists the principal with Junior High class and elective placement.
• Coordinates with PTF, and school principals on dates for school events and serves as main contact.
• Plans and coordinates special events such as 8th Grade Celebration Day, High School Fair, and Fall Festival.
• Reserves bus drivers for all off-campus field trips, games, etc.
• Tracks and reports MVP hours to the Business Office. Reminders sent to parents.
• Process activity notifications and put them on global and school website calendars.
• Prepares for the first day of school and end of school.
• Sends daily reminders about hot lunches, including emergency lunch money and lunch line for JH.
• Keeps emergency contact list in FACTS updated.
• Manages school calendar in FACTS.
• Assists with all standardized testing.
• Registers students for overnight field trips.
• Processes and organizes school supply orders for classrooms and the teachers’ room. Ensure the teachers’ room is organized and well-stocked.
• Assisting the Director of Admissions/Marketing/Engagement as needed.
• Serves as a mandated reporter.
• Performs other duties as assigned.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills
• Time-management skills
• The ability to multitask and prioritize activities.

Education and Experience:

• Bachelor’s degree
• Five to seven years of experience serving as an Administrative Assistant
• Previous experience in an academic setting preferred.

Personal Characteristics:

• Dependable, reliable, trustworthy, and prompt.
• Professionally conducts business. 
• Adapts positively to change.
• Accepts constructive criticism and suggestions for improvement.
• Demonstrates initiative and enthusiasm.  
• Maintains a neat and appropriate appearance.
• Demonstrates a professional code of Christian ethics.

Spiritual Characteristics:

• Provides an example of spiritual leadership to all internal and external constituents.
• Demonstrates a Christ-centered love for children and the importance of Christian education in holistic development.
• Adheres to Biblical standards of conduct.
• Attests and reflects a Christian testimony.
• Proclaims they are a “Born Again” Christian who knows Jesus Christ as Lord and Savior.

Physical, Mental, and Visual Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Able to lift, bend, grasp, reach, and lift to 20 lbs.
• Able to work under pressure and meet deadlines.
• Able to maintain confidentiality, work in a busy environment, learn, and retain information.
• Possesses a genuine commitment to Christian service. Has initiative and creativity, is highly productive, and is flexible.
• A self-starter with the ability to work independently with minimal supervision.
• Agrees with the school’s statement of faith and the purpose and goals of PCS in providing an integrated Christian education.
• Extended times using a computer monitor and reading documents and correspondence.

Technologies:

• Proficient in Google Apps., and Microsoft Office (Word and Excel)

Compensation:

The compensation for this role is $21.00 and $25.00. Compensation may vary based on qualifications, experience, and internal equity. In addition to salary, PCS offers a generous benefits package including but not limited to medical, dental, and vision benefit plans for eligible employees.

Pasadena Christian School will conduct a background check on all final candidates.

Qualifications

Salary : $21 - $25