Executive Secretary - Intermediate

JOB TITLE: Executive Secretary - Intermediate

DUTY DAYS: 220 Days

PAY GRADE: C06

SALRY SCHEDULE: Click for Salary Schedule

Primary Purpose

Facilitate the efficient operation of the school administrative office and provide clerical services to the school’s administrative staff

Qualifications

Educations / Certification:

• High School Diploma or GED
  
  

Special Knowledge / Skills

• Proficient skills in typing, word processing, and file maintenance
• Effective organizational, communication, and interpersonal skills
• Ability to operate a computer
  
  

Experience

• One to three years of secretarial experience preferably in a public education environment
  
  

Major Responsibilities And Duties

• Assist students, teachers, and parents as needed
• Type all written correspondence and properly route
• Receive incoming calls, take reliable messages, and route to appropriate staff
• Maintain proper files to include inventory of school supplies, mailing lists, student’s records, visitor logs, and communication
• Receive, store, and issue supplies and equipment
• Sort, distribute, or deliver mail and other documents
• Maintain a daily teacher attendance log and records for substitute teachers
• Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using computer
• Process all changes and adjustments in student schedules
• Schedule meetings and appointments and maintain calendar for principal
• Monitor personnel time records to include sick leave, vacation, and special requests
• Maintain a log of visitors to the school
• Update handbook, policy manuals, etc.
• Keep informed of and comply with state, district, and school policies and regulations concerning primary job functions
• Performs other duties as may be assigned
  
  

Working Conditions

Mental Demands:

Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress

Physical Demands / Environmental Factors

Repetitive hand motions; prolonged use of computer; works with frequent interruptions. Able to lift up to 35 pounds.