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Operations Lead - Finance - Payroll

Pasco County Clerk & Comptroller, FL
Dade, FL Full Time
POSTED ON 3/4/2025
AVAILABLE BEFORE 6/4/2025

Salary : $27.04 - $37.86 Hourly

Location : DADE CITY, FL

Job Type : FULL TIME REGULAR

Job Number : 01272

Department : FINANCIAL SERVICES

Division : FINANCE PAYROLL

Opening Date : 02 / 24 / 2025

Closing Date : 3 / 2 / 2025 11 : 59 PM Eastern

FLSA : Non-Exempt

Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.

A link to take required assessments will be emailed to you shortly after submitting your application. By applying, you agree to complete these assessments within 7 days of receiving the link. The assessment email will come from a pascoclerk.com email address. Please be sure to check your spam folder as the email may be directed there.

You are required to provide three references in your application. At least one reference must be from a current or former supervisor. If you do not have a supervisor reference (i.e., you have never worked before), you may use a teacher, coach, volunteer, or organization leader, as examples. We will not contact your references unless you are selected for an interview. References must be provided for each job application.

General Description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. A qualified teammate or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act. Veterans' Preference and Priority will be given to eligible veterans and their spouses in accordance with Chapter 295.065 and Chapter 295.07 of the Florida Statutes and Florida Administrative Code Chapter 55-A7 with respect to Veterans' Preference in appointment, retention, and promotion. Effective July 1, 2021, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. Since every duty associated with this position may not be described herein, teammates may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written in this job description.

Assists Operations Supervisor with planning, implementing, directing, coordinating, and managing the operation of a department or functional area. Assists with planning, implementing, and maintaining work flows along with developing and managing procedures for operating efficiency and optimum performance. Assists with performing quality assurance to ensure compliance with federal, state and / or local requirements. Identify training needs and provide necessary training for new hires and experienced teammates.

Examples of Duties (Essential Functions)

  • Serves as a direct point of contact ensuring that customers receive a professional level of service or help with their questions and concerns; customer requests and needs vary considerably.
  • In the absence of the Operations Supervisor, performs leadership tasks, as delegated, within the scope of their authority.
  • Reviews, researches, analyzes, and prepares appropriate and accurate information as required.
  • Responds to inquiries, both in person and / or written correspondence.
  • Depending on functional area, the Operations Lead may assist the Operations Supervisor with the following :
  • Achievement of department productivity and quality of work.
  • Analyzing, evaluating, and managing business processes for effective and efficient workflows to ensure compliance with federal, state and / or local requirements.
  • Development and implementation of functional area procedures.
  • Monitoring workflow volumes, assigning work to teammate, and reallocating resources as necessary.
  • Managing and auditing daily transactions, which may / may not be financial.
  • Mentoring, training, and developing teammates to maximize their potential.
  • Coaching, counseling, developing, and evaluating and reviewing performance of teammates.
  • Managing time and attendance of teammates.
  • Interviewing and recommending applicants for hire or teammates for promotion.
  • Reviewing and implementing changes from the annual legislative sessions.
  • Developing and maintaining working relationships with outside agencies.
  • Managing a highly demanding work environment.

Typical Qualifications and Minimum Qualifications

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

A valid Florida Driver's License may be required for some positions.

Unless otherwise noted, applicants must have a minimum of a high school diploma or possession of an accredited equivalency diploma, in addition to the direct experience required, and the ability to pass skills testing (such as typing, spelling, math, and grammar) within one (1) year. Preference is given to candidates with experience in a government entity performing similar functions.

This position requires five (5) years of direct experience in a functional area including one (1) year experience leading teams.

A postsecondary degree may be substituted for direct work experience if a candidate is otherwise qualified for the position. Related work experience may not substitute for any required licensure, certification, or registration required for the position. Substitution of a postsecondary degree in lieu of direct experience is authorized as follows :

  • a) Two years of direct experience can be substituted with an associate degree;
  • b) Four years of direct experience can be substituted with a bachelor's degree;
  • c) Six years of direct experience can be substituted with a master's degree;

    • d) Seven years of direct experience can be substituted with a professional degree; or

    e) Nine years of direct experience can be substituted with a doctoral degree.

    Supplemental Information and Knowledge, Skills and Abilities

    SPECIAL QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

  • Knowledge of and ability to use application software and systems to collect and maintain complex data records.
  • Knowledge and understanding of the terminology, processes, and type of work performed by the department.
  • Knowledge of the principles and processes for effective, professional customer service.
  • Computer skills for word processing, spreadsheet, database, and accounting software.
  • Ability to analyze workflows or procedures to identify potential issues, reviewing related information to develop and evaluate options and implement appropriate solutions and / or action(s).
  • Ability to review, edit, or create written procedures.
  • Ability to understand the implications of new information for both current and future problem-solving and decision-making; then selecting and using training / instructional methods and procedures appropriate for the situation(s) when learning or teaching new task(s) or workflows.
  • Ability to exercise sound independent judgment when assisting in planning, developing projects, and making recommendations to management to ensure compliance with office policy, statutes, rules, and other directives,
  • Ability to assist with planning and directing organizational systems and procedural projects. Must be capable or researching, comprehending, analyzing, and applying complex legal requirements and procedures.
  • Ability to work effectively in a team environment and work independently with little or no supervision using sound judgment in the performance of duties.
  • Ability to establish and maintain effective working relationships with the Clerk & Comptroller, administrative staff, vendors, and Clerk & Comptroller's teammates.
  • Ability to live and advocate commitment to the Organization's vision, mission, and values.
  • Ability to work effectively in a team environment, successfully engage in multiple initiatives simultaneously, and actively resolve problems and find solutions using available resources.
  • Ability to report to work on time and to perform the duties of the position for an entire workday.

    • PHYSICAL AND COGNITIVE DEMANDS

    The work is typically sedentary which requires sitting for long periods of times, exerting up to 10 pounds of force occasionally and / or negligible amount of force to lift, carry, push, pull, or otherwise move objects, including the human body. The work may require exerting up to 50 pounds of force occasionally, and / or up to 30 pounds of force frequently, and / or up to 10 pounds of force constantly to move objects.

    Additionally, the following physical and cognitive abilities are required :

  • Dexterity : Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
  • Hearing : Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
  • Mental Acuity : Ability to make rational decisions through sound logic and deductive processes.
  • Repetitive Motion : Substantial movements (motions) of the wrist, hands, and / or fingers.
  • Speaking : Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
  • Visual Acuity : Have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, and / or extensive reading.

    • WORK ENVIRONMENT

    Work is performed primarily indoors at one or more of our office locations in Dade City and / or New Port Richey. Travel may be required for meetings or training opportunities.

    On the 1st of the month following 60 days of employment :

  • Health & Welfare Benefits that may include but not limited to health, prescription, dental, life insurance, disability

    • Other Benefits :

  • Paid Time Off
  • Major Medical Leave after 12 months of employment
  • Paid Holidays
  • Paid Birthday
  • Wellness Centers
  • Discount programs for fitness centers, eyecare, event tickets, travel, etc.
  • Business casual work environment
  • Retirement
  • Elective Optional Benefits (Aflac, Voluntary Life / Disability, etc)

    • Which best describes your level of education?

  • HS / GED Not Yet Completed
  • High School / GED
  • Some College
  • Associate's Degree
  • Bachelor's Degree
  • Master's Degree
  • Doctorate

    • How many years' experience do you have in a payroll environment?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have leading a team or in a similar capacity, such as projects, initiatives or committees?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have assisting with planning, implementing, directing, coordinating, and managing the operation of a Payroll Department?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have analyzing, evaluating, and managing business processes for effective and efficient work flows to ensure compliance with federal, state and / or local requirements?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have assisting with the development and implementation of functional area procedures?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have monitoring work flow volumes, assigning work to teammates, and reallocating resources as necessary?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have managing and auditing daily transactions, which may / may not be financial?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have mentoring, training, and developing teammates to maximize their potential?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have coaching, counseling, developing, and evaluating and reviewing performance of teammates?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years of experience do you have interviewing and recommending applicants for hire or teammates for promotion?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have reviewing and implementing changes from the annual legislative sessions?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have developing and maintaining working relationships with outside agencies?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have managing a highly demanding work environment?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • How many years' experience do you have managing the time and attendance of teammates?

  • None
  • Less than 1 year
  • More than 1, less than 2 years
  • More than 2, less than 3 years
  • More than 3, less than 4 years
  • More than 4, less than 5 years
  • More than 5 years of experience

    • Briefly explain why you are the best candidate for this position?

    Required Question

    Salary : $27 - $38

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