What are the responsibilities and job description for the Administrative Secretary II - Facilities position at Pasco County, FL?
JOIN OUR TEAM AS AN ADMINISTRATIVE SECRETARY II!
Advanced and specialized word processing used to efficiently produce professional quality, grammatically and technically correct documents that incorporate and adhere to County policies.
Essential Job Functions
- Acts as a personal secretary and/or aide to a supervisor of a large or complex operating unit.
- Performs duties as an administrative aide for the supervisor.
- Participates in the work of the supervisor such as interviewing office visitors, securing details of specialized information from the visitor, and issuing information regarding the services or operation of the unit.
- Screens calls and refers callers to appropriate individual and department.
- Provides information and service to the public as needed.
- Prepares forms independently and composes letters, forms, and reports for supervisor's signature.
- Sets up and maintains files, logs, and related technical information in the prescribed manner.
- Assembles information for supervisor's use.
- Keeps supervisor's calendar and schedules appointments.
- Takes minutes of conferences, meetings, and official functions when required. Compiles and distributes information.
- Enters and retrieves data from a computer and uses computer software needed for the daily operation of the unit.
- Assists in the preparation of invoices, bills, and records.
- May assist in other bookkeeping functions.
- Maintains records and reports for future review and use.
- Maintains inventory of equipment and property.
- Schedules maintenance of equipment.
- Requisitions supplies.
- Ability to lift approximately 20 pounds.
- Performs related work as required.
Knowledge, Skills and Abilities
- Ability to work independently with minimal supervision.
- Ability to make minor decisions within departmental policy.
- Ability to make decisions regarding documents in accordance with departmental regulations or policy.
- Knowledge of business English, spelling, and punctuation.
- Knowledge of rules, regulations, practices, and procedures pertaining to word processing.
- Ability to type, format, and proof documents.
- Ability to compose letters and memoranda.
- Ability to make logical and technical decisions in the application of word processor functions.
Minimum Requirements
PHYSICAL SKILLS/WORKING CONDITIONS: Ability to communicate effectively using verbal, written, and visual communication skills. Accurate vision for copy typing and proofreading eight or more hours daily. Ability to sit for long periods. Ability to lift approximately 20 pounds.
EDUCATION, TRAINING AND EXPERIENCE: Graduation from an accredited college or university with an Associate degree and two (2) years' experience in responsible secretarial work OR a High School Diploma or equivalency and four (4) years' experience. Two (2) years' experience working extensively with Microsoft Office (Excel, Outlook, PowerPoint and Publisher) and Adobe Acrobat X Pro. Three (3) years' experience in customer service duties involving frequent public contact preferred.
In House Employees: This position qualifies for DAP.
In House Employees: This position qualifies for DAP.
LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.
ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.
DRUG-FREE WORKPLACE: Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida Law.
EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.
VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.
PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORK PLACES FOR 2021
Benefits include:
- Florida Retirement System (FRS) retirement plan
- PTO (Paid Time Off)
- Paid holidays
- Group insurance
- Tuition reimbursement
- Deferred compensation
- Medical leave pool
- Annual medical leave buy-back
- Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.
