What are the responsibilities and job description for the Operations Supervisor position at Pascua Yaqui Tribe, AZ?

Salary : $62,447.06 Annually

Location : Tucson, AZ

Job Type : Full-Time

Job Number : 2025-00017

Department : CHILDREN SOCIAL SERVICES

Division : CHILD CARE

Opening Date : 01 / 21 / 2025

Closing Date : 2 / 4 / 2025 11 : 59 PM Arizona

Job Summary

The Operations Supervisor will administer and control the operations functions within the Itom Ili Tosapo Am Remtituane - Early Childhood Learning Center. Oversee and coordinate the logistical activities that support educational programs, school health, safety, and business

operations for the Itom Ili Tosapo Am Remtituane Early Childhood Learning Center -including but not limited to budgeting, accounting, staff supervision, strategic planning, inventory control, internal procedures, forecasting, reconciling, accounts payable, accounts receivable, contract and grant accounting, staff evaluations, mentoring, professional learning facilitator, and coordinating and implementing safety protocols.

Principle Duties and Responsibilities

Administer and monitor the department's budget, which may include capital improvement programs, allocating resources, and approving expenditures
Provide guidance and support to the supervisory staff in the accounting, budget, and administrative support units
Approve budget revisions and review various accounting reports
Supervise staff, including prioritizing and assigning work, conducting performance evaluations, ensuring staff is trained and employees follow pedagogical best practices, Tribal and Center-based policies and procedures, maintaining a happy, healthy and safe work environment, and making hiring, termination, and disciplinary recommendations
Develop, interpret, implement, and evaluate strategic program objectives, policies, and procedures ensuring that highest level of cultural and language revitalization and sustainability in any environment that is happy, healthy and safe
Prepare and / or review complex reports, contracts, grant proposals, and studies; make recommendations on various administrative or management policies
Review departmental operations to determine the efficiency and effectiveness of services and / or programs
Coordinate activities with other agencies, internal departments, and / or applicable parties.
Develop personnel and department records policy and procedures
Ensure compliance with all tribal, departmental, and regulatory requirements. Lead for all internal / external financial audits
Develop procedures for the rental and billing facilities to external agencies or individuals, adhering to applicable policies, laws, and regulations
Ensure timely purchases to meet the Center's needs, which include, but are not limited to, food service programs, office supplies, program supplies, etc.
Conduct periodic inspections of buildings to identify and correct deficiencies.
Conduct safety drills
Oversee the Facility's maintenance and grounds operations, including preparing work schedules, assigning responsibilities, and establishing and maintaining a project calendar.
Ensure compliance with all safety standards and codes; arrange for safety training
Promoting healthy, safe, good-hearted, culturally, and linguistically sustaining, and inclusive work relationships and positive team collaboration
Oversee construction phases and budget.
Other duties of a similar nature or level as requested by the Program Manager, Deputy Director, or Associate Assistant Director

Required Knowledge, Skills, and Abilities

Knowledge of :

CCDF regulations and Policies

Yaqui culture, customs, resources, traditions, and / or a willingness to learn

Knowledge of cognitive, instructional, equity-based, and culturally responsive pedagogy to ensure intellectual growth, a strong sense of self, and cultural affirmation

Knowledge and experience working with culturally and ethnically diverse student populations and families

Knowledge, experience, and proven ability in utilizing differentiated instructional approaches within the classroom that support effective instruction and engage students

Knowledge of supervision practices and techniques

Knowledge of management principles and practices

Knowledge of accounting and budgeting practices and principles

Knowledge of state and federal laws on budgeting and accounting practices

Software to quantify and illustrate complex financial reports, comparisons, impacts, and / or projections

Ability to provide a supportive, caring, hope-filled, and culturally sustaining environment.

Relationship-based ability to facilitate the development of strategies that will enhance the operational development

Skills and Abilities :

Strong interpersonal skills

Professional demeanor

Excellent communication skills - both oral and written

Must be goal-oriented, analytical, self-motivated, strong work ethic, and independent, hands-on worker

Strong organizational skills and detail-oriented

Positive attitude and team member

Must be able to maintain confidentiality.

Must be able to follow established procedures promptly and accurately and offer suggestions for improvements

Ability to work in a fast-paced, team environment and under pressure of deadlines.

Ability to apply accounting and financial management practices and principals

Ability to use a computerized budget / financial tracking and reporting program

Ability to complete all aspects of the grant writing process, from research to writing and submitting

Demonstrate project management skills, including planning, organizing, and managing resources.

Proficient in Microsoft Office applications, such as Word, Excel, Access, Outlook, etc.

Superior organizational skills

Record keeping, principles and reporting procedures.

Modern office practices and procedures

Strong command of the English language, including proficiency with grammar and punctuation

Expertise in essential electronic data management and report preparation techniques.

Control and manage proper accounting and records of operation and special budgets, typically utilizing a computerized system.

Knowledge of Yaqui language, culture, customs, resources, and traditions or a willingness to learn

Ability to create and facilitate culturally sustaining intellectual growth opportunities for faculty and staff at all levels of service

Education, Certifications and Experience Required

Bachelor's degree in Education, Business Administration or related field, and Three (3) years of progressive responsibility in educational leadership, budgeting, or accounting experience or any combination of education, training, or experience that demonstrates the ability to perform the duties of this position

Preferred :

Master's or Doctorate in Education, Education Leadership, Public Administration, Business Administration, or related field

Two (2) years of progressive responsibility in educational leadership or budgeting in or with Indigenous Communities

Second language acquisition research or direct experience

Early childhood education research or direct experience

Grant Writing experience

Language revitalization project research or direct experience

Bilingual English / Spanish and / or Hiaki language is preferred

Special Requirements :

Must possess and maintain a valid Arizona Driver's License

Must have a current Level 1 Arizona Clearance Card or obtain the Level 1 Arizona Clearance Card within ninety (90) days of hire. Failure to maintain a current Level 1 Clearance Card will result in termination

Must possess and maintain CPR and First Aid Certifications or be able to obtain within ninety (90) days of hire

Must possess and maintain TB Clearance or be able to obtain it within ninety (90) days of hire

This position may require the incumbent to work non-traditional hours, nights, and weekends

The Pascua Yaqui Tribe provides 22 days of Paid Time Off which increases with years of service and 15 paid Holidays per year. We offer a comprehensive healthcare benefit package that surpasses or rivals the biggest organizations in Tucson. We encourage you to stay healthy by providing an onsite Wellness Center. Additionally, the Tribe offers a 401(k) Plan with a generous match in which you're immediately vested along with a profit sharing plan after one year of employment. Sworn police and and fire employees are eligible to make Pre-Tax and After-Tax contirbutions to the Arizona Public Safety Personnel Retirement Systems ("PSPRS").

Do you have a bachelor's degree in education, business administration, or a related field?

Do you have three (3) years of progressive responsibility in educational leadership, budgeting, or accounting experience?

Do you have a current valid Arizona Driver's license?

Do you have a current Level 1 Arizona Clearance Card?

Do you have a current CPR and First Aid Certification, are currently attending a First Aid and CPR course, or are able to obtain CPR and First Aid Certification within three (3) months of hire?

Do you have a current TB Clearance, or are you able to obtain one within ninety (90) days of hire?

This position will require the incumbent to work non-traditional hours, nights, and weekends, are you willing to work non-traditional hours?

Required Question

Salary : $62,447

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