Office Assistant (Temporary, Part Time)

Native Preference in hiring is given to qualified enrolled members of Paskenta Band of Nomlaki Indians and Native Americans in accordance with the Band’s Preference Policy, Chapter 1-715 of the Paskenta Band of Nomlaki Indians Tribal Policies). Applicants claiming Indian Preference must submit verification of Indian certified by tribe of affiliation or other acceptable documentation of Indian heritage.

POSITION SUMMARY

The Office Assistant is responsible for performing a variety of administrative duties and will complete special projects and assignments in a timely fashion. The ideal candidate will adapt to frequently changing assignments and workloads.

DUTIES & RESPONSIBILITIES

• Maintains confidentiality of government and operational information.
• Manages and prioritizes a variety of projects.
• Provides excellent customer service to internal and external stakeholders.
• Collects and distributes mail.
• Provides back-up for breaks and lunches to the Administrative Receptionist.
• Takes and forwards accurate and succinct messages.
• Creates, edits and proofs correspondence and reports independently.
• Provides administrative support to different departments withing the organization.
• Responsible for maintaining office supplies and breakroom inventories.
• Assist with special projects or other administrative support duties as needed.
• Other job duties may be assigned.

 KNOWLEDGE, SKILLS & ABILITIES

• High level of organizational skills, and ability to communicate effectively.
• Demonstrated high level of time management skills and efficiency in office procedures.
• High level of ability to act independently but maintain effective level of communication.
• Demonstrated computer literacy, including proficiency in Microsoft Office software skills.
• Excellent command of English language, spelling, grammar, and punctuation.
• Possess strong interpersonal and effective communication skills, both written and verbal.
• Principles and practices of record keeping ability to maintain accurate and up to date files.
• Ability to exercise discretion, maintain strict confidentiality and adhere to the Tribal Code of Ethics at all times.
• Ability to efficiently manage time.
• Independently perform difficult administrative and support work involving the use of independent judgment and personal initiative.
• Ability to type 50 wpm.
• Ability to lift up to 25 lbs. safely.

MINIMUM QUALIFICATIONS

• Minimum of one (1) year working as a Receptionist, Customer Service, Administrative Assistant or equivalent.
• Demonstrated experience in supporting management.
• Local travel is frequently required. Travel outside of the state is not required.
• Possess a valid California Driver’s License and be insurable by the Tribe.

BACKGROUND CHECK REQUIREMENTS

Pre-employment Drug Testing and a Department of Justice Fingerprinting clearance through Federal, State and Child Abuse Index is a contingency for an offer of employment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stoop. The employee must occasionally lift and/or move up to 25 pounds. Position may require exertion up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently or constantly lift, carry, push, pull or otherwise move Paskenta Band of Nomlaki Indians Chief Operations Officer objects. Specific vision abilities required by this job include close vision, distance vision, color vision peripheral vision, depth perception and ability to adjust focus.

Employment with Paskenta Band of Nomlaki Indians is voluntarily entered. All PBNI personnel are employed on an at-will basis.  At-will employment may be terminated with or without cause, and with or without notice at any time by the employee or by PBNI. No manager, supervisor, or employee of the organization has any authority to enter into an agreement for employment for any specified period or to make an agreement for employment other than at-will terms. The job description does not constitute an employment agreement between Paskenta Band of Nomlaki Indians and employee and is subject to change by the Paskenta Band of Nomlaki Indians.