Office Operations Assistant/logistics - Japanese Bilingual preferred Job Num: 56419

Office Operations Assistant / logistics - Japanese Bilingual preferred Job Num : 56419

Job Description

A Japanese trading company seeks an Office Operations Assistant / logistics.

Location : Montvale, NJ ONSITE

Salary : Base Salary $45,000 plus bonus

Other : Japanese skills are preferred, but not required.

General Summary

This position is responsible for providing administrative support as well as performing

logistics functions including freight transportation arrangement, documentation processing,

inventory control, and providing customer service.

Essential Job Functions

Primary Job Function

1) Performs Logistics Functions

by verifying incoming and outgoing shipments; by ensuring the accuracy of all logistics-related

documents and processing all relevant paperwork for import / export procedures; by arranging

all transportation relevant to distribution and shipping; by obtaining rates, shipping schedules,

and vessel space; by processing all bills of lading, letters of credit, customs, and other

documents as needed; by processing payments, preparing receipts, and initiating billing

procedures; by tracking shipments; by updating shipping schedules when necessary and

• informing the necessary parties, including customers, vendors, suppliers, shippers, and Staff;

and by performing any other logistics duties as necessary.

2) Performs Inventory Control Functions

by monitoring invoices and orders; by ensuring that appropriate inventory levels are

maintained; by tracking and expediting inventory for delivery as needed; and by reporting any

inventory discrepancies to Management in a timely manner.

3) Provides Customer Service

by interacting with customers over the phone or in person to provide information, answer

questions, and troubleshoot problems; by resolving complaints and complex service delivery

issues in a timely manner; by tracking shipments and performing traces as requested; by

expediting customer orders in a prompt and professional manner; by monitoring and

responding to daily letters, faxes, and e-mails from customers; by referring sensitive problems

to the appropriate individuals; and by performing any other customer service functions as

necessary.

4) Performs General Administrative Duties

by sorting incoming / outgoing mail and distributing it to the correct individuals; by answering

the phones and routing calls to the correct individuals; by receiving faxes; by accurately filing

and maintaining documents; by making copies; by greeting visitors and directing them to the

necessary parties; and by performing other administrative duties as necessary.

Experience / Minimum Qualifications Needed

1) Language Skills

Ability to effectively respond to questions from Management, Staff, clients, and the general

public in English.

2) Language Skills

Ability to communicate verbally and in writing to individuals and groups in English.

3) Mathematical Skills

Ability to apply concepts of basic algebra and geometry and to draw and interpret bar graphs.

4) Reasoning Skills

Ability to apply knowledge and sense of understanding to carry-out detailed written or oral

instructions.

5) Reasoning Skills

Ability to analyze and use various documents (contracts, purchase orders, etc.).

6) Computer Skills

Ability to use a computer and such applications as Microsoft Windows, Word, Excel, Outlook,

and PowerPoint and be able

to design custom reports as necessary.

7) Other Skills

Must be tactful, mature, flexible and able to successfully respond to multiple work pressures.

To apply please email your resume to myamamoto@pasona.com

Job Details

City : Montvale

State : NJ

Job Type : Permanent Job

Salary High :

Salary Low : 45000.00

Languages : English

Hours of Operation : 9am-5pm

Benefits : Health Ins;Vision Ins

Contact Information

Job Owner : Maho Yamamoto

Job Owner Email : myamamoto@pasona.com

Salary : $45,000