What are the responsibilities and job description for the Program Assistant position at Passaic County Community College?
We are seeking a Program Assistant who will report to the Director of the Student Support Services–ESL (SSS–ESL) Program. The Program Assistant is responsible for fulfilling clerical, accounting, technology, and event planning functions in support of the SSS–ESL Program’s daily operations.
This is a part–time, hourly position.
Example of Duties:
- Professionally greet and communicate with students, staff, visitors, and members of the public via telephone, electronic media, and in person to provide information regarding the SSS–ESL Program, College programs and services, activities, and policies.
- Perform data entry and operate computer software programs in use at the college; compose correspondence, documents, and workshop materials.
- Maintain Program database, file systems and records in electronic and hard copy formats.
- Maintain a log of all program expenditures, purchase requisitions, and supply inventory.
- Compile data and information for reports and analysis, including data verification and correction.
- Complete various tasks associated with Program event preparation.
- Develop Program promotional material for events and student outreach.
- Liaise with internal and external stakeholders on behalf of the Director as directed.
- Contact students as needed on behalf of the Director.
- Maintain staff and departmental calendars and schedules; schedule meetings and appointments with students, staff, and community stakeholders as directed.
- Train, schedule, and delegate administrative and programming duties to part–time office staff.
- Take minutes at staff and other college meetings as needed.
- Perform other duties as assigned by the Director.
Qualifications:
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of one to two years of experience working in an educational setting.
- Must be highly proficient with Microsoft Office suite.
- Experience managing a database, especially Blumen and Colleague/Ellucian is a plus.
- Must be able to communicate effectively verbally, in writing, and in interpersonal relationships, as part of an administrative team.
- Must be very organized, detail oriented and maintain strict confidentiality and professionalism.
- Fluency in Spanish and experience working with ESL students is a plus.
- Ability to work some evenings and weekends, as program requires.
The completion of a background check will be required for the selected candidate.
