What are the responsibilities and job description for the HR Administrative Assistant position at Passport Health?
Job Description
HR Administrative Assistant
Summary/Objective:
We are seeking an enthusiastic and motivated HR Administrative Assistant to join our dynamic Human Resources team. This role offers an excellent opportunity to gain hands-on experience in various aspects of HR, including employee relations, performance management, payroll, and HR administration. The HR Administrative Assistant will work closely with experienced HR professionals, providing critical support in key HR and payroll functions while learning the ins and outs of HR operations in a fast-paced business environment.
This is a fully onsite position based at our Corporate Office in Phoenix, AZ.
Essential Functions:
Passport Health is the largest and leading provider of travel medicine and immunization services in North America. With 300 travel clinic locations, a commitment to first-class medical care, and rigorously trained medical staff, Passport Health sets the immunization industry standard. Our deep vaccine inventory and vast clinic network provide clients with what they need when they need it. We strive to be every traveler’s one-stop shop for vaccinations, travel documents, and travel supply needs.
Passport Health is the largest and leading provider of travel medicine and immunization services in North America. With 300 travel clinic locations, a commitment to first-class medical care, and rigorously trained medical staff, Passport Health sets the immunization industry standard. Our deep vaccine inventory and vast clinic network provide clients with what they need when they need it. We strive to be every traveler’s one-stop shop for vaccinations, travel documents, and travel supply needs.
HR Administrative Assistant
Summary/Objective:
We are seeking an enthusiastic and motivated HR Administrative Assistant to join our dynamic Human Resources team. This role offers an excellent opportunity to gain hands-on experience in various aspects of HR, including employee relations, performance management, payroll, and HR administration. The HR Administrative Assistant will work closely with experienced HR professionals, providing critical support in key HR and payroll functions while learning the ins and outs of HR operations in a fast-paced business environment.
This is a fully onsite position based at our Corporate Office in Phoenix, AZ.
Essential Functions:
- Employee Onboarding: Assist with new hire paperwork, prepare onboarding materials, and support orientation sessions.
- HR Administration: Maintain and update employee records, manage HR databases, and ensure compliance with company policies and legal regulations.
- Employee Engagement: Support HR initiatives related to employee engagement, company events, and team-building activities.
- HR Projects: Participate in HR-related projects such as performance management, employee surveys, and diversity and inclusion initiatives.
- General Support: Provide administrative support to the HR department, including scheduling meetings, preparing reports, and maintaining HR files.
- Employee Support: Assist in addressing employee inquiries related to benefits, policies, and documentation while supporting employee relations initiatives.
- Strong interest in pursuing a career in Human Resources.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Positive attitude, eagerness to learn, and a strong work ethic.
- Communication Skills
- Organizational Skills
- Interpersonal Skills
- Time Management
- Confidentiality and Integrity
- Problem-Solving Skills
- Attention to Detail
- Technical Proficiency
- Adaptability
- Team Collaboration
- Customer Service Orientation
- Critical Thinking
- Currently pursuing or holding a degree in Human Resources, Business Administration, Psychology, Communications, or a related field.
- Prior experience (internships, volunteer work, or office settings) is a plus but not required.
- Flexibility in Uncertainty
- Adapt to evolving circumstances and embrace ambiguity.
- Stay composed and make thoughtful decisions when plans change.
- Be open to new ideas and methods when facing the unknown.
- Willingly take on tasks without having every detail upfront.
- Collaboration & Teamwork
- Work effectively with others to reach common goals.
- Foster open communication and encourage diverse perspectives.
- Support team members and contribute to a positive work environment.
- Welcome input from colleagues across departments.
- Integrity & Trustworthiness
- Uphold high ethical standards, even when working independently.
- Be honest and transparent in all professional interactions.
- Build trust by being dependable and consistent.
- Be a reliable team member whom others can trust without hesitation.
- Hands-on experience and exposure to a variety of HR functions.
- Mentorship and professional development opportunities.
- Opportunities to collaborate across departments and expand your network.
- A positive and inclusive work culture with room for growth and impact.
- A flat organizational structure to encourage decision-making and creativity.
- A supportive team that values and appreciates your contributions.
- A workplace where you can be yourself and have fun.
- Casual work environment.
- On-site café with a monthly stipend.
- Health, Dental, and Vision Plans
- HSA and FSA Plans
- Paid Holidays, PTO, Sick, and Float Days
Passport Health is the largest and leading provider of travel medicine and immunization services in North America. With 300 travel clinic locations, a commitment to first-class medical care, and rigorously trained medical staff, Passport Health sets the immunization industry standard. Our deep vaccine inventory and vast clinic network provide clients with what they need when they need it. We strive to be every traveler’s one-stop shop for vaccinations, travel documents, and travel supply needs.
Passport Health is the largest and leading provider of travel medicine and immunization services in North America. With 300 travel clinic locations, a commitment to first-class medical care, and rigorously trained medical staff, Passport Health sets the immunization industry standard. Our deep vaccine inventory and vast clinic network provide clients with what they need when they need it. We strive to be every traveler’s one-stop shop for vaccinations, travel documents, and travel supply needs.
