What are the responsibilities and job description for the Accounting Associate (Part-Time) position at Pat's Place Child Advocacy Center Inc?

Job Type

Part-time

Description

Organization Description Since 2005, Pat's Place has served as a multidisciplinary hub, bringing together detectives, child protection workers, medical and mental health providers, and prosecutors to respond collaboratively to child sexual abuse allegations. Our mission is to protect and heal children, unite key partners, and engage the community to end child abuse.

Position Description

The Part-Time Accounting Associate will provide support for the financial operations of the organization, including accounts payable / receivable, grant reimbursement support, and general accounting and bookkeeping activities. Hours per week may vary but are expected to be at least 20 hours per week, and no more than 30 hours per week, on average. A high level of discretion and attention to detail is expected.

Responsibilities

Accounts Payable / Receivable

Coordinate the collection of bills from vendors, initiate payments on bill.com or vendor websites, and ensure that all transactions are completed in a timely manner and recorded in QuickBooks.
Monitor recurring and auto-drafted payments and receipts for accuracy and record all transactions in QuickBooks.
Work with the Business Operations Associate to investigate and troubleshoot any missing or erroneous bills with the appropriate vendors.
Distribute monthly credit card statements to leadership, ensure timely collection of expense reports, and record transactions in QuickBooks.
Receive all personal expense reimbursement requests / receipts, initiate approved payments, and record in QuickBooks.
Record all checks received from the development team in QuickBooks and coordinate physical bank deposits.
Reconcile all credit card revenue transactions to development team records and record in QuickBooks.
Review all bank transactions on a monthly basis to ensure accurate records have been recorded in QuickBooks.
Maintain an organized filing and record tracking system of all financial transactions.

Grant Management Support

Ensure that all grant-funded expenses are assigned the appropriate restricted class in QuickBooks and make adjustments, as needed, on a monthly basis.

Assist the CFO in preparing for annual grant compliance audits.

General Accounting / Bookkeeping Support

Assist in budget preparation, grant applications, audits, compliance requests, and other purposes when requested.

Support and assist with payroll preparation and submission to Paylocity, as needed.

Help the organization maintain accurate and organized financial records.

Aid the CFO in preparation for the annual financial audit.

Provide other financial and administrative support as requested by the CFO.

Requirements

Required Qualifications

Minimum of three years of accounting / bookkeeping experience.

Experience creating and managing Excel workbooks.

Meticulous attention to detail and the ability to perform tasks independently and accurately.

High level of integrity and discretion.

Willingness to learn new skills.

Preferred Qualifications

Bachelor's or associate degree in accounting or business.

Nonprofit bookkeeping experience.

Experience working with bill.com and Microsoft Office365

Salary Description

23 -$35 / hr. based upon experience

Salary : $23 - $35

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Accounting Associate (Part-Time)

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