Operations Coordinator

OVERVIEW:

PatBO is seeking a highly organized, detail-oriented, and proactive part-time Operations Coordinator to support our daily operations and ensure seamless office management. This role requires a problem-solver with strong multitasking abilities who can manage office logistics, HR support, vendor coordination, compliance, and special projects. The ideal candidate has 5 years of experience in operations, HR, or project management—ideally within the fashion, retail, or luxury industries—and thrives in a fast-paced, collaborative environment. If you are a resourceful team player who can juggle multiple priorities while maintaining efficiency and organization, we’d love to hear from you!

Location: New York, NY

Work: Part-time, in-person

RESPONSIBILITIES:

Operations & Office Management

• Oversee office administration, including supply management, equipment maintenance, and vendor coordination.
• Serve as the primary contact for facility management, security, IT infrastructure, and office improvements.
• Approve and track office-related expenses.
• Ensure compliance with office procedures, lease agreements, and operational policies.

Administration & Internal Communication

• Manage internal communication channels and coordinate key company updates.
• Oversee scheduling, travel arrangements, meeting coordination, and expense reporting for leadership.
• Organize employee engagement activities and celebrations.

Legal & Compliance Administration

• Coordinate legal matters, including contracts, compliance documentation, and external counsel communication.
• Maintain and update company policies, legal records, and regulatory filings.

Project & Event Coordination

• Track deadlines, deliverables, and follow-ups for company projects.
• Support leadership with strategic initiatives and special projects.
• Assist with events such as NYFW, Market Week, pop-ups, and brand partnerships.

Internship & Recruitment Management

• Manage intern and co-op programs, including recruitment, onboarding, and compliance.
• Oversee hiring efforts, including job postings, resume screening, interviews, and employee onboarding.
• Maintain employee records and support HR with recruitment strategies.

HR & Employee Support

• Support employee onboarding, training programs, benefits administration, and conflict resolution in collaboration with HR and Finance.

QUALIFICATIONS:

• 5 years of experience in operations, HR, or project management, ideally in fashion, retail, or luxury industries.
• Strong organizational, communication, and problem-solving skills.
• Proficiency in Microsoft Office, Google Workspace, and project management tools. Experience with Paychex and Ramp a plus.
• Ability to manage multiple priorities in a fast-paced environment.
• Bachelor's degree preferred.

About PatBO

PatBO is a renowned Brazilian fashion brand founded by Patricia Bonaldi, the creative visionary behind the label. Patricia’s journey began in her youth, sewing her own dresses when new clothing was a luxury. Her passion for craftsmanship and design led her to establish PatBO, initially specializing in haute couture and evening wear. Over the years, PatBO has expanded into ready-to-wear and swimwear collections while staying committed to quality and artisanal techniques. Patricia’s dedication extends beyond fashion; she founded a school and workshop in her hometown, empowering local women with valuable artisanal skills.

Our Commitment

PatBO is an equal opportunity employer committed to Diversity & Inclusion. All qualified applicants will be considered by their capabilities and qualifications regardless of their race, color, religion, gender, sexual orientation, national origin, disability, or protected veteran status.

If you thrive in operational challenges, excel in relationship-building, possess strong analytical skills, and are eager to contribute to PatBO’s growth in the international market, we encourage you to apply and join our dynamic and creative team.