Records Management Specialist

Description

DUTIES AND RESPONSIBILITIES:

• Scanning, filing and indexing records.
• Interpreting documents
• Performing data entry and quality assurance
• Ensure records are organized and classified according to established standards and guidelines.
• Perform indexing, quality control, fulfilling record retrieval requests, and assisting with file migration activities.
• Work on a team in an open environment as an adaptable and self-motivated employee.
• Compile material inventory records and prepare forms for storing documents in off-site storage as needed.
• Candidate shall manage and maintain information utilizing FOIAXpress and other relevant systems.

  DUTIES AND RESPONSIBILITIES:

• Scanning, filing and indexing records.
• Interpreting documents
• Performing data entry and quality assurance
• Ensure records are organized and classified according to established standards and guidelines.
• Perform indexing, quality control, fulfilling record retrieval requests, and assisting with file migration activities.
• Work on a team in an open environment as an adaptable and self-motivated employee.
• Compile material inventory records and prepare forms for storing documents in off-site storage as needed.
• Candidate shall manage and maintain information utilizing FOIAXpress and other relevant systems.

Qualifications

REQUIRED SKILLS:

• Bachelor’s degree in a related field (i.e. records management, library science, or business management
• 6 years of experience in records management and archiving.
• 3 years of experience in federal Records and Information management.
• Must be a US Citizen and eligible to obtain a public trust.
• Proficiency with computers and other office equipment.
• Strong attention to detail.
• Skilled with managing and organizing digital files.
• Experience with Microsoft Office suite
• Strong office administrative skills and experience in supporting a professional legal environment.
• Answer phones; receive and route requests, messages, and legal documents to the appropriate staff; and assist the office administrator with daily administrative tasks.
• Must understand privacy requirements and be able to adhere to them.
• Ability to be flexible and manage multiple competing priorities and adapt to changing work requirements and priorities.
• Effective interpersonal skills and the ability to work well as a team member.
• Capable of managing workload and prioritizing tasks in a fast-paced environment.
• Research and analyze FOIA/PA records, requests, and policies.
• Ability to triage, track, and respond to requests.

DESIRED SKILLS:

• Federal contracting experience providing records management support, preferably within the Department of Justice.
• Experience preparing forms for relocation to another facility, or transit in off-site storage, as DOJ OJP is preparing to change office locations and this position will need to assist with moving records from one building to another.
• Experience assisting with FOIA requests (intake, drafting response letters)