Reimbursement Specialist (Non-Profit)

Summary: The Grants Invoicing Specialist manages financial transactions with a primary focus on Foundation and Federal grants. Responsibilities include processing reimbursement requests, ensuring compliance with grant guidelines, and maintaining accurate financial records. In addition to tracking expenses and preparing detailed reports for auditing purposes. With a keen eye for detail and a commitment to financial accuracy, contribute to the efficient functioning of grant-related financial processes, facilitating smooth reimbursements and supporting the overall financial health of the organization.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Reimbursement Processing-Review and process reimbursement requests from grant recipients, ensuring expenses align with approved budgets. Create, submit, and monitor reimbursement requests to grant funders, utilizing grants software and collaborating with the grants team for data entry.

2. Record Keeping and Documentation-Maintain meticulous records of grant-related financial transactions, invoices, receipts, and other relevant documentation.

3. Maintain Grant tracker file with updated invoicing and payments.

4. Communicate regularly with grant funders and external stakeholders to address inquiries, provide updates, and resolve issues related to reimbursement.

5. Audit Preparation-Prepare for and actively participate in audits related to grant expenditures, providing necessary documentation and supporting evidence.

6. Participate in team meetings, trainings, and professional development activities to enhance skills and contribute to organizational goals.

7. Assist accounting team with accounts payable duties if necessary

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Associate degree (A.S.), two years of qualified education, or two years related experience or training and/or equivalent combination of education, experience, or training.

Knowledge/SKills:

Experience with Non-Profit grants, invoicing, proficient in excel and word, familiar with accounting terms and ledgers.

CERTIFICATES AND LICENSES:

No certifications needed

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. Specific vision abilities required by this job include ability to adjust focus

This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform related duties as their supervisor may require.

Job Type: Full-time

Pay: $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary : $19