Administrative Assistant

Administrative Assistant
Paths is a full-scale, vertically integrated affordable housing developer, builder, and operator. Since 2004, the Paths team has created and preserved high-quality, affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 14,000 units across 13 states under management and more than 500 employees, Paths manages a suite of capabilities spanning the entire property management life cycle, including: development, construction, property management, maintenance, and security.

Summary/Objective:
The Site Administrative Assistant is responsible for assisting the Property Management team in the day-to-day administrative duties involved with the management of our property.

Classification:
Non-exempt (overtime eligible) 

Essential functions/Responsibilities: duties include but are not limited to the following
•    Answer, screen, and transfer inbound phone calls.
•    Welcoming and directing tenants with inquiries and walk-ins.
•    General clerical duties, including photocopying, maintaining an electronic and hard copy filing system, fax, and mailing.
•    Retrieve documents from the filing system.
•    Handle requests for information and data.
•    Writing correspondences to tenants, employees, and external vendors.
•    Prepare and modify documents, including correspondence, reports, drafts, memos, and emails.
•    Schedule and coordinate meetings for the manager/supervisor.
•    Maintain office supply inventories.
•    Coordinate maintenance of office equipment.
•    Tenant-related matters (i.e. collecting tenant's rent, inputting and tracking work orders, walking the property to post or deliver notices).
•    Special projects and reporting as needed to the manager/supervisor.
•    Must respect tenant’s privacy and maintain confidentiality in all aspects of the site.

Requirements:  
•    Candidate must have at least 2 years of work experience in an office environment (computer skills and knowledge of relevant software, operation of standard office equipment, and practices/principles of basic office management).
•    Must have at least a High School Diploma.
•    Affordable Housing experience is a plus.
•    Candidate must carry a professional demeanor
•    Candidates must be proficient in Microsoft Word, Excel, and Outlook.
•    Yardi experience is a PLUS
•    Possess a proactive and can-do attitude.
•    Bilingual skills (i.e.: Spanish) are a MUST at certain properties
•    Ability to work in a fast-paced environment.
•    Possess strong multi-tasking, organizational, communication and analytical skills.

Benefits:
•    Medical Insurance: 100% of medical benefits paid for employees only
•    Voluntary dental and vision plan options
•    Bonus Eligible
•    401(K) available plus company match
•    Paid Time Off
•    12 Paid Company Holidays
•    Commuter Benefits
•    Voluntary short-term disability, long-term disability, life insurance, dependent coverage
•    Voluntary accident insurance, critical Illness insurance, and hospital indemnity Insurance
•    Employee Referral Program
•    Employee Assistant Program (EAP)