What are the responsibilities and job description for the Director of Finance position at Pathways To Housing DC Inc?
ABOUT PATHWAYS TO HOUSING DC
Pathways to Housing DC (Pathways) is a $20M nonprofit 501(c)3 organization whose mission is to end homelessness and support the recovery of adults and youth across Washington, DC and Montgomery County, MD. Pathways is an innovator of the Housing First model, and we are known in the community for our creative approaches to ending homelessness. We achieve this mission through our housing, homeless outreach, and wraparound support services. Pathways to Housing DC funds our mission through a combination of federal and local contracts, in addition to Medicaid revenue and fundraising.
POSITION OVERVIEW
Pathways to Housing DC is seeking a Director of Finance (DOF) with a strong focus on federal and state award management and experience working in a complex organization with multiple funding sources. The DOF plays a crucial role in the financial management of the organization and is responsible for overseeing all financial operations related to federal and state awards, grants, and contract billing. This includes ensuring the accurate and timely preparation, submission, and compliance of all financial documentation related to these awards. They are responsible for overseeing the organization’s financial operations, ensuring compliance with regulations, and making informed financial decisions. The DOF is a key member of the Executive Leadership Team and has overall financial management responsibility of Pathways to Housing DC's budget, including the review and approval of monthly, quarterly, and annual financial reporting materials and metrics for the President & CEO and Board of Directors. They will oversee federal, state, and D.C. budgeting, financial forecasting, cash flow, and coordination of audit activities as well as accounts payable and receivable. The DOF is the lead manager for the Finance Department and supervises staff accordingly. Responsibilities of this position include but are not limited to those below.
KEY RESPONSIBILITIES
FEDERAL AWARD AND CONTRACT MANAGEMENT
• Oversee the financial management, billing, and compliance of all federal and state contracts, grants, and awards, ensuring timely and accurate preparation, submission, and reporting of financial documentation.
• Ensure that billing for federal and state contracts is done in a compliant, accurate, and timely manner, including reconciling cost reports and submitting invoices.
• Monitor the financial performance of federal awards, ensuring adherence to contract terms, budget allocations, and reporting requirements.
• Maintain up-to-date knowledge of federal funding guidelines, including compliance with OMB Circulars, FAR regulations, and other federal grant rules.
• Lead the preparation and presentation of monthly and annual financial reports for federal and state awards to senior leadership, funders, and the Board of Directors.
FINANCIAL MANAGEMENT SKILLS
• Budgeting and forecasting: The ability to create and manage budgets, forecast financial performance, and make informed financial decisions. Additionally, the DOF will lead the annual budget process, working with senior leadership to ensure alignment with strategic goals and funding sources.
• Financial analysis: The capacity to analyze financial data, identify trends and patterns, and provide insights to inform strategic decision-making. Monitor and analyze financial performance to identify areas for improvement.
• Cash flow management: The skill to effectively develop, manage & analyze cash flow, including preparing financial forecasts and cash flow projections, ensuring that the organization has enough liquidity to meet its financial obligations.
• Cash Management: Monthly reconciliation of all cash accounts and fund management. Process ACH and positive pay approvals as needed.
• Financial reporting: The proficiency to prepare accurate and timely financial reports, including income statements, balance sheets, actual to budget reports, and cash flow statements. Development and presentation of quarterly financial statements to the Board of Directors.
• Grants and fundraising: Assist CEO and Development Director with the grant application process including reporting and budget analysis as needed.
• General Ledger: Monthly closing of GL, understanding of journal entries, accrued expenses, deferred revenue and related reversals as needed. Maintain all fixed assets additions and deletions, as well as tracking of depreciation schedules.
• Audit & Compliance Leadership: Oversee the preparation and management of the external audit process, ensuring timely submission of required documentation and compliance with auditing standards including audits for federal grants. The DOF will ensure the adherence to all relevant nonprofit financial regulations and federal compliance requirements.
• Internal Controls: Maintain strong internal controls to prevent fraud, errors, or misuse of funds and to ensure adherence to financial policies and procedures across all departments.
TEAM LEADERSHIP & MANAGEMENT
• Act as a business partner to the CEO and COO on the organization's financial, budgeting, and administrative process with an eye to continuously developing and improving systems.
• Develop and maintain relationships with financial institutions.
• Supervise Finance Department staff, fostering a collaborative, efficient, and results-oriented team environment.
• Regularly communicate financial updates and performance metrics to senior leadership, stakeholders, and the Board of Directors, providing clear explanations of financial decisions and their impact on the organization.
• Collaborate with other departments and stakeholders to develop & ensure financial planning aligns with organizational needs and strategic goals.
QUALIFICATIONS AND SKILLS
The DOF should:
• Have a deep understanding of budgeting, financial planning, and financial analysis.
• Be able to develop and monitor budgets, analyze financial data to identify trends, and make informed decisions, and ensure compliance with financial regulations.
• Effectively lead and manage a finance team, collaborate with other departments, and communicate financial information to stakeholders in a clear and concise manner.
• Have knowledge of nonprofit regulations and compliance. They need to stay updated on the legal and regulatory requirements specific to nonprofits, such as tax-exempt status, reporting obligations, and governance standards.
EDUCATION AND EXPERIENCE
• Bachelor's degree in accounting, finance, or related field required; MBA or related advanced degree preferred.
• CPA or other relevant qualification is preferred.
• Minimum of 5 years of experience in a senior finance role, with at least 2 years of direct experience managing federal grant contracts and reporting for nonprofit organizations.
• Strong expertise in federal grant management, including compliance with OMB Circulars, and other government regulations.
• Proven experience with budgeting, forecasting, financial analysis, and preparing financial reports for federal awards.
• Demonstrated ability to lead and manage a finance team, collaborate across departments, and effectively communicate financial information to non-financial stakeholders.
• Proficiency in Sage Intacct or similar accounting software, and strong command of Microsoft Office Suite (Excel, Word, PowerPoint).
• Proven experience with BILL or similar accounts payable automation tools.
• 3 years of supervisory experience and proven ability to build and maintain effective teams.
• Knowledge of nonprofit accounting standards (GAAP) and experience with financial reporting for nonprofit organizations.
KEY COMPETENCIES
• Exceptional strategic planning and operational skills, with the ability to manage multiple projects and priorities effectively.
• High level of integrity, professionalism, and the ability to maintain confidentiality.
• Excellent interpersonal and communication skills, with the ability to explain complex financial matters clearly and concisely.
• Strong problem-solving skills and the ability to think critically and strategically to support the organization’s mission.
Pathways to Housing DC is committed to building a diverse and inclusive team. We strongly encourage candidates from diverse backgrounds and communities to apply.
