What are the responsibilities and job description for the Accounting AR / AP Clerk position at Patriot Acquistions LLC?
Job Description
Job Description
Patriot Products Group is seeking an individual with previous experience working as an Accounting Specialist or AP / AR Clerk. This position needs a detail-oriented and organized Accounting Specialist to support our accounting functions across multiple companies and locations. This role requires a strong understanding of accounting principles, multi-entity financial reporting, and the ability to manage various financial tasks for different business units. The ideal candidate will work closely with both local and remote teams, ensuring accurate financial records, timely reporting, and compliance with relevant regulations. This position will be responsible for the data entry of AP / AR for multiple companies and locations. The right fit will be very detailed orientated, as it will be crucial for the integrity of our financial reports that revenue / expenses are coded to the correct company and / or location.
Key responsibilities include, but are not limited to :
Accounts Receivable
Invoicing of daily shipments
Follow up w / customers regarding payment status / collections
Setting up new customer Accounts
Completing credit checks on new accounts
Monitoring credit worthiness of existing customers
Process check deposits
Accounts Payable
Setting up new vendor accounts and completing credit applications
Processing vendor invoices in a timely manner, after matching PO receipts (3-way match)
Reconcile credit cards, bank accounts and general ledger accounts for different entities, ensuring accuracy and consistency
Prepare bill pay reports on a bi-weekly basis, execute after approval
Review and process employee expense reports, ensuring compliance with company policies and accurate coding to the appropriate accounts.
Provide support for ad-hoc financial analysis and reporting requests across multiple entities
Setting up new vendor accounts and completing credit applications
Assist with month-end and year-end close processes for various companies, ensuring that deadlines are met
Misc. Admin
Assist with processing of payroll
Prepare files for mass updates on various projects
Prepare and file tax or insurance related documents as needed
Assuring we have current W-9 for all vendors & Sales Tax Exempt Certs for all Customers
Assist with audits when necessary
Assist in creating forms and procedures needed regarding Accounting policies
Qualifications :
Bachelor's degree in Accounting, Finance, or a related field (or equivalent experience).
Minimum of 3 years of accounting experience
Strong knowledge of accounting principles, financial reporting, and reconciliation.
Experience with accounting software (e.g., QuickBooks, SAP, Microsoft Dynamics, or similar).
Proficiency in Microsoft Excel (including pivot tables and v-lookups).
Excellent attention to detail and organizational skills.
Ability to work independently and manage multiple tasks across various companies.
Strong communication skills and ability to collaborate with different teams.
Knowledge of tax compliance and filings is a plus.
Working Conditions :
Full-time position with flexible working hours and occasional remote work options.
May require occasional travel to different locations as needed for on-site support.
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