What are the responsibilities and job description for the Program Specialist position at Paul D. Camp Community College?
Posting Summary
Working Title
Program Specialist
Role Title
Education Support Spec III
Role Code
29144-SW
FLSA
Nonexempt
Pay Band
04
Position Number
277W0354
Agency
Paul D. Camp Community College
Division
Paul D. Camp Community College (Div)
Work Location
Franklin (City) - 620
Hiring Range
$15.00 - $17.00hr./DOQ
Emergency/Essential Personnel
No
EEO Category
F-Admin Supp
Full Time or Part Time
Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
No
Does this position have a bilingual or multilingual skill requirement or preference?
No
Work Schedule
Structured within the normal work week (Monday – Friday), i.e. two days a week; 8 hours a day, or 4 days a week; 4 hours a day.
This is a wage position limited to working no more than 1,500 hours during the 12-month period of May 1 – April 30, regardless of the hire date.
This is a wage position limited to working no more than 1,500 hours during the 12-month period of May 1 – April 30, regardless of the hire date.
Sensitive Position
No
Job Description
Paul D. Camp Community College is a small 2-year college in Southeast Virginia. Campuses are located in Franklin and Suffolk. There also is a center in Smithfield. The college offers associate degrees, certificates, and career studies certificates In transfer and career/technical programs; credit and non-credit workforce services and training for businesses and industries; special interest classes for the community; and summer classes for youth through the Regional Workforce Development Center. A dual enrollment program for high school students, online courses, and developmental studies classes are available at the college as well.
The Program Specialist will provide administrative services include the following:
Provide other duties including the following:
This is a wage position limited to working no more than 1,500 hours during the 12-month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.
The Program Specialist will provide administrative services include the following:
- Prepare requisitions as required.
- Order supplies and maintain inventory as required.
- Create graphics for flyers, postcards, and other program media; work with the Institutional Advancement Department to ensure that College standard is met.
- Design and develop program newsletter.
- Maintain the “Community Resources Toolkit”.
- Greet and direct students in the target population to success coaches.
- Communicate with the student population via email, phone calls, and mailings.
- Provide direct support to success coaches as needed.
- Create and maintain the program’s webpage.
- Operate effectively between two campuses, taking into consideration unique campus cultures.
Provide other duties including the following:
- Coordinate and administer program activities.
- Manage communications, documents, and files.
- Keep a record of expenditures to ensure that an accurate budget is maintained.
- Record and file meeting minutes.
- Maintain a calendar of events.
- Prepare reports; collect and compile program data for grant reporting.
- Review files and other documents to gain information for accurate responses to data requests.
This is a wage position limited to working no more than 1,500 hours during the 12-month period of May 1 – April 30, regardless of the hire date. The wage employment period resets on May 1 of the following year. All wage employees are limited to working no more than 29 hours per week on average over the 12-month period. This wage position offers no state benefits.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Related work experience in an office setting utilizing time management and customer service skills.
- Proven use of organization skills and being detailed-oriented.
- Display excellent leadership skills and problem-solving skills.
- Knowledge of administrative practices, office procedures, and use of general office equipment.
- Proficient working knowledge of internet applications and PC-based software such as word processing, spreadsheet, and email (Microsoft Office preferred).
- Demonstrated active listening to respond appropriately to internal and external customer concerns.
- Demonstrated ability to communicate effectively, orally and in writing with a diverse population of faculty, staff, students, and other college stakeholders.
- Willingness to work at the Franklin and Suffolk campuses.
- Must possess a valid driver’s license.
Additional Considerations
- Work experience in an educational environment.
Operation of a State Vehicle
No
Supervises Employees
No
Required Travel
Occasional travel between campuses.
Posting Detail Information
Posting Number
WGE_2493P
Recruitment Type
General Public - G
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
04/18/2025
Job Close Date
05/02/2025
Open Until Filled
Agency Website
Contact Name
Dr. Trina Jones
Email
tjones@pdc.edu
Phone Number
(757) 569-6720
Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link:
Additional Information
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Salary : $15 - $17
