Reconstruction Project Coordinator

Paul Davis Restoration is currently looking for an Inside Reconstruction Project Coordinator at our Worcester Branch.

At Paul Davis, we provide services to clean up and repair damage to commercial, residential, and institutional properties due to storms, fires, water, mold, or other disasters. We thrive on helping homeowners put their lives together after a traumatic event. If you like helping others and would enjoy the reward of working in a fast-paced environment, come join us.

The Paul Davis project coordinators are the ENGINE that drives the ship. The coordinators are vital to successful project management and instrumental in ensuring compliance with any and all program requirements.

One major goal of the coordinator position is for the coordinators to become Subject Matter Experts in their disciplines and in program compliance. Program compliance will vary depending upon the source of any particular project.

Schedule: Full-Time, Monday through Friday 8-5pm.

Duties and Responsibilities

• Provide phone coverage at all times.
• Make initial contact for all projects, regardless of discipline.
• Set up projects within the internal project management system.
• Ensure projects are properly linked across relevant systems and platforms.
• Responsible for ensuring date compliance for customer contact and inspection scheduling.
• Assist project managers (PMs) with remaining compliance tasks. Coordinators should be aware of where PMs are with various projects and help ensure compliance through these tasks.
• Request updates from PMs on projects, especially when approaching compliance deadlines.
• Monitor the daily operations report and request feedback and updates from PMs for any projects that appear on the report.
• Update and manage the project tracking dashboard.
• Sort through and distribute relevant emails to the appropriate PM. Assist PMs by answering questions, providing necessary feedback, and making revisions as needed.
• Maintain accurate project files, ensuring all work records are up-to-date, including work authorizations, contracts, certificates of completion, and other relevant documents.
• Assist PMs with obtaining contracts and change orders.
• Serve as the point of contact for customers, ensuring that both the Coordinator and PM are included in all correspondence. PMs spend significant time in the field and may not always be readily available.
• Assist with the scheduling of PM inspections by having access to their calendars and setting appointments.
  
  

Qualifications

• Over 2 years of experience in general office administration or management.
• Experience in the restoration, construction, or insurance industries is preferred.
• Familiarity with project management systems is a plus.
• Knowledge of industry-specific software systems is beneficial.
• Strong customer service skills.
• Proficiency in Microsoft Office, with a focus on Word and Excel.
• Self-motivated and proactive.
• Ability to multitask effectively in a fast-paced office setting.
• Excellent written and verbal communication skills.
  
  

Benefits

• Comprehensive Health, Dental, and Vision Coverage
• Retirement Plan with Company Match
• Generous Paid Time Off (PTO) for work-life balance and personal time
• Long-Term Disability Coverage
• Bonus opportunities to reward your hard work and contributions
• Referral Program
• Opportunities for career advancement and growth within the company
• Training and Development
• Tenure Program
• Company apparel to represent the team in style
  
  

Make an impact now: Paul Davis is proud of our 56-year heritage serving people in their time of need when facing disaster and having their worst day. We are a customer, employee, and client-focused company, passionately serving our community in its time of need and becoming an indispensable partner to our clients through our dedicated work! WE ARE PAUL DAVIS!