What are the responsibilities and job description for the Administrative Professional position at Paul Davis Restoration & Remodeling of Greater Charleston?
Job Description
Job Description
Benefits :
401(k) matching
Competitive salary
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Profit sharing
Training & development
Vision insurance
At Paul Davis we help residential and commercial property owners put their homes and businesses together after a traumatic event. If you like helping others, detailed oriented, thrive on high stress, excellent communication skills, accounting, debits and credits, QuickBooks knowledge, and would enjoy the rewards of working in a fast-paced environment, come and join us. We are looking for individuals with a strong accounting background.
Duties & Responsibilities
Office Administration
Professionally represent the Paul Davis Values and Basics.
Receive and distribute incoming calls
Maintain proper levels of office supplies
Maintain active status of licenses, certificates and insurance
Maintain a systematic and easily accessible filing system
Other office duties as requested by management, i.e. collections
Job Management
Receive claims and enter information into Job Management system
Create job files and update / maintain throughout the life of the job
Coordinate and attend regular meetings with Project Managers to go over job status
Sync information between accounting software and job management system daily
Communicate with customers, clients and vendors
General Accounting and Job Management
Maintain a current and orderly accounting system
Add ability to work in multiple platforms simultaneously
Enter time sheets
Reconcile credit cards
Provide accountant with required month-end information and staff information
Accounts Payable Management
Receive vendor bills and distribute for approval
Reconcile vendor bills and POs and enter into accounting system
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