What are the responsibilities and job description for the Administrative Coordinator position at Paul Hastings LLP?
Paul Hastings is a leading international law firm that provides innovative legal solutions to many of the world's top financial institutions and Fortune Global 500 companies. With a strong presence throughout Asia, Europe, Latin America, and the U.S., we have the global reach and extensive capabilities to provide personalized service wherever our clients' needs take us. As one of the world's leading law firms, we seek dynamic individuals who share our commitment to service, innovation, and professional growth.
We have an opening for an Administrative Coordinator in our Orange County office.
The Administrative Coordinator provides administrative and organizational support for Regional Offices and Firmwide initiatives and activities.
In this capacity, the Administrative Coordinator will:
- Provide administrative and organizational support for various departments and processes including operations, facilities, finance, practice innovation and talent management;
- Maintain accurate administrative files, spreadsheets and databases; Generate reports and presentations;
- Coordinate office/social events and office-specific programs;
- Update process and systems with respect to office moves, secretarial changes and other office transactions; Assist with budget control and maintenance;
- Act as administrative liaison with internal and external parties on behalf of the C-Level executives or Senior Administrative Manager;
- Work overtime as required; and
- Handle additional administrative projects as assigned.
Proficiencies:
- Advanced proficiency in MS Word and related document editing and comparison applications;
- Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;
- Advanced proficiency in MS Excel and spreadsheet/database applications;
- Advanced proficiency in MS PowerPoint and presentation applications;
- Advanced proficiency with coordinating training programs and events;
- Advanced proficiency in rules of English grammar, spelling and punctuation;
- Fundamental proficiency in talent management systems (PeopleSoft, SuccessFactors, Workday); and
- Fundamental proficiency in document management applications (WorkSite).
Qualifications:
- Associates degree (preferred); Bachelor's degree (preferred);
- At least 3 years of administrative office experience; and
- At least 3 years of experience in a professional services or legal environment (preferred).
Employees will be provided with an excellent career opportunity in a collaborative environment, in addition to a generous total compensation package with the opportunity to earn bonuses based on individual contribution and firm profitability.
The salary wage range that we expect to pay for this position is a minimum of $58,500 and a maximum of $72,000 annually. The actual pay wage may vary based on experience or other relevant factors.
Eligible employees can participate in the Firm's comprehensive benefits program, which include the following:
- Medical, Dental, Vision, Life/AD&D, Long Term Care, and Short- and Long-Term Disability
- Flexible Spending Account and Health Savings Account
- Healthcare Concierge and Advocacy
- Lifestyle Spending Account
- Voluntary 401(k) Plan and Profit Sharing
- 10 Paid Holidays per year and a generous PTO Program
- Family Support including Paid Parental Leave, Fertility Benefits, Breast Milk Shipping, Back-up Child Care, Elder Care, and Tutoring
- Wellbeing programs (Employee Assistance Program, Relationship Support, Mental Health and Well-Being Events)
- Retirement Plan Consulting
- Anniversary Bonus Program
- Professional Development Programs
- Transportation and Commuter Benefits
- International Travel Insurance
- Auto/Home/Pet Insurance
- Prepaid Legal Insurance
- Employee Discounts
- And More!
The Firm has a range of diversity initiatives including our Paul Hastings Affinity Networks (PHANs), Women's Initiative, and PH Balanced. These initiatives provide a firmwide forum to share experiences, as well as an opportunity to participate in a supportive network with common interests to help make life at the firm more inclusive. Learn more about our Global Diversity, Inclusion and Wellness Initiatives here.
Paul Hastings LLP is an equal employment and affirmative action employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.
Salary : $72,000
